Bid Coordinator

2 weeks ago

Sydney, Australia McGregor Coxall Full time

McGregor Coxall is a global dynamic collective of innovators including engineers, scientists, landscape architects, architects, designers, planners committed to shaping prosperous cities and environments. We are a multi-disciplinary sustainable design, urban planning and engineering firm located in Australia, and the UK dedicated to assisting cities achieve sustainable prosperity. Our international team provides services through Landscape Architecture, Environment, Urbanism and Biourbanism disciplines. Embracing leading digital technologies, we deliver design solutions for complex urban and environmental challenges. Having received more than 150 awards including the coveted international TOPOS prize, we have been recognised for delivering a diverse range of projects for both private and public sector clients. The firm has been published in numerous international journals and received regular prizes in prestigious international design competitions.

THE OPPORTUNITY reporting to Daniel Beers, Global Bid Manager

As a Bid Coordinator in our Sydney global services team you will support our expanding business development activities by coordinating and managing the response to tenders, competitions, and expressions of interests. You will ensure that proposals and submissions are completed on time and to high quality standards with a key focus to:

- Develop and coordinate the bid process, including identifying potential opportunities, conducting research and coordinating proposal development.
- Coordinate internal stakeholders and sub consultant information such as project scope, budget, and schedule.
- Prepare and submit proposals in accordance with client requirements and firm standards, including writing, editing, and formatting proposal content.
- Manage the proposal review process.
- Coordinate contracts and other legal documents related to bid submissions.
- Maintain accurate and up-to-date records of all bid-related activities.
- Develop and maintain a library of proposal content.
- Provide administrative support for the global services team as required.
- Attend industry events and conferences to stay informed of trends and best practices in proposal development and landscape architecture.

ABOUT YOU

This role is suited to an experienced sales or marketing professional (or an emerging landscape architect/urban designer) with 2+ years of experience in p roposal development or a related role, and the following skills:

- Proficient user of Adobe Creative Suite, specifically InDesign;
- Excellent verbal and written communication skills with internal and external stakeholders;
- Strong written communication skills, including excellent editing and proofreading abilities;
- Strong interpersonal skills and ability to work collaboratively with project managers, technical staff, and external clients/subconsultants;
- Able to work independently as well as part of a team;
- Excellent organisational skills and attention to detail;
- Ability to manage multiple projects simultaneously and prioritise workload effectively.

Nice to have (but not essential)
- Knowledge of landscape architecture and design terminology and practices;
- Experience in the built environment industry, ideally in a landscape architecture or design firm;
- Proficient user of Microsoft Office suite e.g. Word, Powerpoint;
- Experience in the analysis, preparation and co-ordination of tenders;
- An eye for graphic design and the ability to produce professional documents.

WHAT WE OFFER

We provide a dynamic and collaborative working environment and offer benefits to ensure your professional development and wellbeing including:

- Flexible work arrangements including work from home, school drop off/pick up and job sharing
- Health and wellbeing initiatives enabling personal growth
- Fantastic company culture and work environment with a culturally diverse team
- A busy calendar of professional and social events including Friday afternoon discussions, team outings, and annual events
- Professional memberships; across all disciplines
- Professional and technical development opportunities
- Opportunities for inter-studio travel and short-term assignments
- Professional and technical development opportunities
- Beachside location with surfboard racks/shower facilities
- Breakfast, coffee machine and snacks provided

OUR VALUES
- We have a responsibility to humanity
- We are environmental stewards
- We pursue design excellence
- We are research led
- We are a proud cultural mosaic
- We love what we do

To find out more, you can visit our website, follow us on LinkedIn and follow us on Instagram.

TO APPLY

If the above role is aligned with your skills and ambitions submit a cover letter, resume and portfolio.
- Applications and portfolios will be treated in the strictest confidence. All personal data collected by McGregor Coxall will be kept confidential and only used for recruitment purposes.- McGregor Coxall is an inclusive Equal Employment Opportunity

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