Office Assistant

3 weeks ago

Sydney, Australia people2people Full time

2 months temporary opportunity with immediate start
- Office / facilities management with PA duties included
- Newly refurbished offices space

Amazing opportunity to join this instantly recognised brand in Australia Fashion. As Office Assistant the majority of your time will be ensuring the smooth operation of the newly refurbished creative office space in CBD. Partner this with PA to 2 executives and this opportunity has great variety and stakeholder interaction.

Main responsibilities include:

- Responsible for maintaining the office space - from kitchen suppliers and clearing, to stationary ordering/stocking to management of all office equipment such as coffee machine, printers etc
- First point of contact for all mail and couriers and ensure reception remains clean and tidy for best first impression
- Manage the security for the office from alarm code management to management of security passes
- Conduct weekly stocktake of kitchen and stationery supplies, including all printer requirements, and replenish to required levels within budget guidelines
- Administration / PA support to 2 executives, such as setting up meetings, greeting visitors and supplying refreshments, finalising board packs for board meetings, and other ad hoc request
- Manage the expense reconciliation process for allocated Exec Team members
- Manage the travel requirements for the business in partnership with our travel provider, maintaining clear communications, managing costs proactively and following up on cancellations and credits as required
- Support on project teams as required at the request of Exec members who may require ad hoc support for specific initiatives, events and activities.

What you need to bring to the role:

- Solid experience in office coordination/management role, with Personal Assistant experience highly regarded
- Demonstrated ability to prioritise tasks, and deliver outcomes with a high level of attention to detail
- Exceptional communication skills - both written and verbal
- Creative problem-solving skills and an ability to resolve issues quickly as they arise
- Strong Microsoft Office skills
- A customer-centric approach to building relationships and creating value in all interactions with team across the business

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