Aus (Sydney) - Corporate Services Assistant, S1

6 days ago

Sydney, Australia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
We are looking for a Corporate Services Assistant to support the British Consulate General in Sydney.

This is an interesting and varied role that will involve Ministerial and senior officials’ visits to Sydney. As the Consul-General represents His Majesty’s Government at commemorative events in New South Wales, there may be a further need to work on certain weekends, early starts, or late-night finishes.

We are a flexible employer who offers working from home to most of our staff. Due to the nature of this role the opportunity to work from home will be limited and ad-hoc. This role is an initial one year contract.

**Responsibilities**:
**Administration (70%)**:

- Conduct purchases for office expenditures, obtain receipts, and account for all expenditures.
- Opening and dispatch of diplomatic bags
- Liaise with the building management and facilities management providers, including raising work orders.
- Participate in crisis exercises and assist as required in responding to any crisis.
- Assist with maintenance contractor management.
- General event assistance, including set-up and clearing up for events held in the Consulate boardroom
- Maintain office inventory.
- Fire, health, safety, and security liaison (including with building management)
- ID pass issuing and programming
- Security/Health and Safety induction for new starters
- Other ad hoc duties, as required
- Security relief cover

**Logistic & transport management (30%)**:

- Provide safe and punctual driving services to the Consul General, Deputy Consul General, staff, and official visitors to appointments, functions, and airports during office hours and after hours as necessary.
- Be familiar with the best routes to and from destinations, and be prepared to alter routes when necessary.
- Facilitate airport pickups for VIP visitors and transportation during official VIP visits, and follow pre-agreed programmes.
- Official delivery, for example: correspondence to government authorities or organisations and assistance in processing various permits or payment documents for the bank, to name a few.
- Daily check of oil, water, brake fluid, battery, and tyres;
- Keep track of car registration renewals.
- Complete accurate vehicle record sheets for each vehicle. Sign out or return vehicle inspections when vehicles are driven by other staff.
- Maintain the official vehicles in clean condition, both inside and outside.
- Ensure vehicles are serviced on time and schedule vehicle servicing in consultation with the Security Manager.
- Ensure the safety of passengers and vehicles at all times when on duty.

Essential qualifications, skills and experience
- Able to multi-task and prioritise urgent work while ensuring that routine tasks are not overlooked.
- Ability to work independently as well as a member of a team.
- Ability to work flexible hours (including some evenings/weekends).
- Able to present a professional image.
- Positive attitude and a customer-focused approach
- Displays personal integrity, honesty, and discretion.
- Holds a current full clean driving licence.
- Have good knowledge in basic Microsoft office and computer skills.

**Language requirements**:
Language: English
Level of language required: Fluent
- Required behaviours- Communicating and Influencing, Delivering at Pace, Managing a Quality Service Application deadline
- 19 May 2024

Grade
- S1

Type of Position
- Full-time, Fixed Term

Working hours per week
- 38

Duration of Post
- 12 months

Region
- Asia Pacific

Country/Territory
- Australia

Location (City)
- Sydney

Type of Post
- British Consulate General

Number of vacancies
- 1

Salary Currency
- AUD

Salary
- AUD 60,694

Start Date
- 1 July 2024

Other benefits and conditions of employment

**_This vacancy is advertised as a full-time, fixed-term role of 12 months to be based in Sydney._**

Salary is at AU$ 60,694 per annum (paid out monthly), plus 11% superannuation.

**Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.**

The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCO Diplomatic Academy. There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to take part in broader British High Commission activities. The British High Commission is committed to providing all staff with learning and development (L&D) opportunities and we will work with you to develop your own L&D plan.

**Working patterns**:
38 hours per week. We are a flexible employer who offers working from home to most of our staff. Due to the nature of this role the opportunity to work from home will be limited and ad-hoc.

Additional information

**Applications must include a current CV and kindly omit any personal information such as Name, Contac

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