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Executive Assistant

3 months ago

Sydney, Australia people2people Full time

1:1 Support to Director

Immediate start and could be temp-perm

Upto $50 per hour

Amazing opportunity to join this leader in their field. As EA to a busy Director, the majority of your time will be ensuring the smooth daily activities for the Director. You will use your strong organisational skills to provide exceptional Executive Assistant support to create the efficiency and ensure best success for the leadership team and have the opportunity to work on events for the business.

Responsibilities included:

- Manage the day-to-day activities of the Director
- Extensive Diary management, which will include scheduling and calendar planning.
- Monitor and respond to communications on behalf of the Manager where requested.
- Provide administrative support, such as preparation of correspondence, presentations and take minutes in meetings
- Develop and maintain the records management system, ensuring that information is accurate and stored safely.
- Manage financial records such as expenses, invoices and purchase requisitions.
- Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
- Coordinate travel (including international) and accommodation arrangements.
- Identify, modify and improve work processes where necessary.
- Organise events relevant to the Director and business

What you need to bring to the role:

- Solid PA/EA experience supporting busy executives - ideally within Project or fast paced environment
- Strong working knowledge Microsoft software (Word, Outlook, Excel, PowerPoint)
- Superior written and verbal skills
- Ideally worked within large corporate (construction or similar would be advantageous)
- Demonstrated ability to work well under deadline pressure and agility to change direction quickly when needed
- Desire to work well in team and get involved

Immediate opportunity as EA to Director. Temp with view of perm. Events element to the role as well as senior support. Based in Redfern and flexibility to WFH.

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