Executive Assistant

2 months ago

Sydney, Australia Prudential Investment Company of Australia Full time

EA to the Group CFO & Company Secretary.
- Fast paced and exciting work environment
- Option to work 4-days per fortnight at home, supplied with the tech you need.

**About Us**

**What we can offer you**
- **Flexibility - **Hybrid work schedules working from home five days each fortnight
- **A Day Off - **On your birthday because you deserve it
- **Giving Back - **A dedicated “Giving Back” supporting your favourite charitable events
- **Benefits** - Paid parental leave, discounted health insurance, hospital excess coverage, discounted fitness memberships, and study leave, to name a few.

**About the role**

We are on the lookout for an experienced
**Executive Assistant **to support the Group CFO & Company Secretary in the
**Sydney CBD**. This role is a
**full-time contract to permanent** position with initial contract period being 6 months. You’ll need to be super-organised, have superior administrative/secretarial skills and like to work in a fast-paced environment with multiple priorities. Most important of all is that you’re a nice person who plays well with others.

**Objectives**
- Mailbox and diary management for the CFO, EGM (internal and external).
- PICA Group Board process, minutes, and documentation.
- PICA Audit, Risk, Remuneration Committee (PARRC) process, minutes, and documentation
- Board and executive support.
- Company secretarial matters (i.e. ASIC registrations and filings, regulatory filings, office of Fair-Trading matters, and the company secretarial mailbox.
- Executive month end reporting process to the Board.
- Support into the Enterprise Services team (i.e. project minutes).
- Acquisition support.
- Preparation of confidential and official documents, meeting papers and reports.
- Managing multiple projects on behalf of the CFO.
- General management of CFO office.
- Support and assist with governance and documentation specific to direct reports and CFO group team members.

**About you**
- Ideally you will have a minimum of 5 years’ experience in a similar Executive Assistant role supporting to a C-suite level.
- Superior MS Office skills - advanced Word and PowerPoint and intermediate Excel.
- Professional verbal and written communication skills (good grammar, punctuation and business writing skills).
- The ability to prioritise workload and meet deadlines.
- Exceptional attention to detail.
- Maturity, confidentiality and integrity when handling sensitive information.
- A positive, can-do attitude and friendly manner.
- Company secretarial experience is highly desired.
- If you want to be the “glue” for our tribe and are a genuinely a nice person who is always willing to pitch in when the chips are down, then we will consider you

We are a hardworking and dynamic team, who pride ourselves on being loyal, supportive, and up for a challenge

**Life at PICA Group**

We asked our people what made working at PICA special, and they highlighted that we offer a sense of
**Belonging**, we have
**Flexible** ways of working, we’re
**Making a Difference** every day, your career journey provides
**Challenge** and
**Growth**, and you’ll enjoy our PICA
**Perks**.

**How to apply**

**At PICA we value diversity and encourage a speak up culture where our people bring their whole selves to work to enhance community living for all.**

For up-to-date information about PICA Group, visit us:
**You must have the right to live and work in this location to be considered for this opportunity.**

**It is PICA Group’s policy not to accept speculative CV’s from Agencies, unless the role has been released directly to the agency. Should we require any assistance from agencies on any roles a member of the Talent Acquisition team will contact agencies directly.

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