Administrative Assistant

4 weeks ago

Adelaide Region SA, Australia Madderns Patent And Trade Mark Attorneys Full time

**Responsibilities**:

- **Adelaide CBD location**:

- ** Supportive team environment**:

- ** Join a leading Intellectual Property Firm**:

- ** Part-time role (approx. 25 hours per week)**:

- ** Data Entry and Information Processing**

**Madderns** is Adelaide’s leading Patent & Trade Mark Attorney firm providing specialist advice and assistance to high profile Australian and overseas clients in relation to intellectual property (IP) law including patents, trade marks, and designs.

We are currently seeking a part-time Administrative Assistant to perform complex data entry and processing tasks to assist our records and renewals team in Adelaide. If you are a computer-savvy individual who has impeccable attention to detail with a strong focus on accuracy, then we want to hear from you

**The Role**

Daily responsibilities may include:

- Importing and saving incoming electronic documents into our Document Management System (DMS);
- Reviewing and analysing incoming correspondence to identify and update electronic case records;
- Entering records and critical information in our IP database (Inprotech) and creating deadlines from official communications (data entry);
- Sending renewal reminders, sending correspondence, preparing invoices, paying official fees, and monitoring renewal deadlines;
- Updating Inprotech to satisfy policing requirements and deadlines;
- Performing other general administrative tasks for the team as requested.

**What We Are Seeking**

To be successful for this role, you will have previous experience in an administrative, information processing, records or data entry role. You will also have experience working in a corporate office environment, preferably within the IP sector, a legal services firm or a professional services firm. In addition, you will be able to demonstrate the following:

- Excellent computer and typing skills, including experience using Microsoft Office Applications (MS Outlook, Word and Excel);
- Proven ability to learn concepts, new systems and processes;
- Highly accurate data entry skills;
- Experience and confidence using electronic filing systems and document management systems or case management software;
- High level of attention to fine detail and accuracy;
- Proven ability to exercise judgement, set priorities, and balance work tasks to meet deadlines;
- Proven experience handling confidential information with discretion;
- Fluency in English (both verbal and written), with the ability to read, understand and interpret complex information;
- Enthusiasm, a positive attitude and an appetite for learning.

We are looking for a team-focussed individual who can work 25 hours per week (including a full day every Wednesday and Friday until 5pm, and afternoons on Mondays and Tuesdays until 5pm). You will also need flexibility to work remotely if needed, and to temporarily increase your hours to cover leave taken by your teammates.

**What We Offer**

We offer excellent training and ongoing support, the opportunity to learn and develop new skills, a friendly team environment, great cultural and social events, wide-ranging staff benefits, excellent working conditions, and a lovely office in the Adelaide CBD close to public transport, shops and cafés. This part-time role is based in our Adelaide office, however we can offer you flexibility to work from home after the initial training phase is completed.

**Madderns Patent & Trade Mark Attorneys **is a well-established, independently owned and operated, leading Australian Patent and Trade Mark Attorney firm. We specialise in the registration and prosecution of patents, trade marks and designs, both in Australia and overseas. We help businesses take their great ideas to the world.

Benefits

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