![Boutique Consulting](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
3 weeks ago
$110 + super
- CBD location
- Full time / Perm position
**About the Company**:
Boutique Funds management company, looking for an Executive Assistant to support their team, preferably a professional who has financial services experience. This role is Based in the CBD- and is a permanent role with an immediate start for the right person.
**About the Role**:
This role works as part of the Finance and Operations team with the primary purpose being to ensure office workspace, team environment and other business initiatives promote and support a high preforming, positive and productive culture.
**Key Responsibilities**:
- Proactively and autonomously manage complex diaries and conflicting priorities
- Schedule new deal, investor and portfolio company meetings, associated room bookings, AV and catering when required
- Ensure timely and accurate follow ups
- Coordinate domestic and international travel schedules including flights, accommodation, transfers, visas and detailed itineraries
- Reconciliation of monthly expenses for each team member using Concur
- Provide IT and systems troubleshooting and support as required in office or remotely
- Back up for team assistant when required
- Support and manage any projects as assigned by the EA, ensuring project outcomes are achieved within required timelines and budgets
- Schedule investor meetings for Director Investor Relations and Deal team as directed
- Assist with Investor Roadshows including scheduling of meetings and associated travel arrangements (domestic and international)
- Event coordination (venue, invitations, rsvps, attend on the day, liaise with investors, dinners etc)
- Manage the content of their website and LinkedIn page, working in consultation with Directors and other team members as required
- Assist with updating monthly investor presentation materials, print and bind.
- Maintenance of database
- Responsible for actioning any follow ups
***
**About You**:
- Demonstrated experience as a corporate EA, ideally within the finance industry/professional services (min 8-10 years)
- Ability to work autonomously in a fast paced, pressured environment
- Well-developed written and verbal communication skills, specifically providing instructional and informative information
- Proven ability to develop and manage productive and positive working relationships at all levels of a business.
- Structured and organised, strong attention to detail and committed to delivering high quality, accurate work.
- Strong service mentality, “can do” attitude and desire to support others.
- Excellent communicator, with positive and professional presence and takes pride in their work and the firm.
- Ability to work independently and effectively under pressure and manage multiple competing priorities.
- Emotionally and socially intelligent, ability to read people and the situation and adapt to meet the needs.
- Team player - focused on own performance and priorities but equally interested in supporting other people to be successful.
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**How to Apply**:
Don't miss out on this rare senior opportunity. Click on to ‘APPLY’ button or contact Boutique on (02) 8098 0988
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