People and Culture Administration Officer

3 months ago

Adelaide, Australia Kelsian Group Full time

**International tourism and transport company**

**ASX200 listed with 12000+ employees globally**

**Access to a range of Employee Benefits**

**About the Role**

We have an exciting new opportunity for a full time People & Culture Administration Officer to join our corporate team.

The People & Culture Administration Officer with Executive Assistant (EA) duties will undertake a dual role in supporting the operational and strategic initiatives of the Kelsian Corporate People & Culture team. The role will support generalist human resource initiatives as well as high level confidential administrative support to the Group Chief People & Culture Officer (GCPCO) and Group Chief Information Officer (GCIO).

**You will be required to**:
**People & Culture Administration Support**
- Assist with the coordination and execution of P&C initiatives, including employee engagement programs and initiatives, training and development activities, and recruitment processes.
- Support the management of Kelsian's Service Recognition Program.
- Coordinate performance review cycles and ensure deadlines are met.
- Support Kelsian recruitment by developing recruitment advertisements within our recruitment platform, Expr3ss.
- Support new Kelsian employee contracting within HROnboard.
- Support preparing variation employment agreements for existing Kelsian employees within HROnboard.
- Maintain accurate and up-to-date HR-related records, databases, and filing systems for the Corporate P&C department.
- Prepare and distribute internal communications related to Group/Corporate P&C programs and initiatives.
- Provide support for Group/Corporate P&C projects and special events, including organising meetings, workshops, and training sessions.
- Perform general office duties, such as processing invoices, and managing expenses.

**Executive Support**
- Provide professional administrative support to the Group Chief People & Culture Officer (GCPCO) and Group Chief Information Officer (GCIO), including managing Outlook calendars, scheduling meetings, preparing documents and presentations and credit card reconciliation.
- Coordinate travel arrangements and accommodation for the GCPCO/GCIO and other Corporate P&C team members, as required.
- Compile meeting agendas, briefing documents for meetings and appointments.
- Prepare reports, presentations, and documents for executive meetings.
- Coordinate, compile and finalise P&C and IT Board reports including formatting prior to submission.
- Handle confidential information with discretion and professionalism.

**About You**

You will have excellent interpersonal skills and be an effective communicator (both verbally and in writing). With close attention to detail, you will be required to demonstrate discretion and confidentiality in handling sensitive information

You will also have the following:

- Certificate/Diploma in Human Resources, Business Administration, or related field.
- Previous experience in an administrative role, preferably in a P&C or executive support capacity.
- Familiarity with HR Systems and proficient in tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Desirable - Experience working in a fast-paced corporate environment, especially in HR or people & Culture teams.

Key to success in this role, you will be able to work independently in a fast-paced and diverse environment. You will also have exceptional organisational skills with the ability to manage multiple conflicting priorities and be able to build effective working relationships with all stakeholders.

**How to Ap**ply**

We are requesting your resume and cover letter explaining why you are the best person for the position.

**Applications close on 25 October 2024**

**About US**

**Kelsian Group Limited** is an ASX300-listed business with over 12,000 employees across Australia, Singapore, the United Kingdom, and the United States.

Kelsian Group Limited is an Australian-based integrated multi-modal transport provider and tourism operator and a leader in sustainable public transport as the operator of Australia’s largest zero-emission bus fleet and Australia’s largest electrified bus depot. We pride ourselves on maintaining a strong commitment to integrity, transparency, and accountability in all our operations.

At Kelsian Group Limited, we are more than just a company - we're a team of dedicated professionals committed to innovation, growth, and positive change. With a strong commitment to our employees and a vision for a brighter future, we’re poised for continued success in the years ahead.

We aim to provide meaningful and sustainable employment opportunities that are free from barriers, support and celebrate the diverse talents of our team members, improve awareness of the value of diversity and inclusion across our organisation, and enable our leaders to champion diversity and inclusion

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