Associate Producer

6 months ago


Melbourne, Australia Apex Event Recruitment Full time

Immediately Available Permanent Role
- Melbourne, VIC
- Salary $70,000 - $80,000 plus super

**The Company**:
This leading events agency in Melbourne deliver some of the best corporate events in Australia This agency operates with the belief that how a brand communicates is not built around what they say, but the experiences that they create and share with audiences. They are looking for an Associate Producer to join their team

**The Role**:
The Associate Producer will work within the Live Events Team and will work across various clients and briefs that land in the agency. The Associate Producer will work closely with Project Managers, Senior Producers and the Project Director to ensure every event delivered exceeds clients expectations.

Key Responsibilities include;
- Writing & Preparing relevant documentation for client WIP meetings
- Managing internal and client WIP meeting scheduling and relevant documentation
- Updating project timelines
- Briefing internal design team with signage & collateral requirements
- Research, sourcing and briefing talent / entertainment
- Research, sourcing and briefing décor suppliers
- Assist with the management of the Production Schedule
- Venue liaison and management of logístical requirements
- Manage accommodation, travel & catering requirements
- General administration support events team
- Delivery of collateral including invitations, guest lanyards, registration requirements
- Manage installation and dismantle
- Working across all production areas - Digital, Screen and Live event
- Manage the collation, production and distribution of show books
- Collation of OHS documentation
- Manage supplier payment schedule
- Manage supplier purchase orders
- Assist with financial reconciliation of the production budget
- Assist with sourcing and processing final invoices
- Attend debriefs and document results
- Knowledge of branding and communication in events
- Must be able to communicate well and build relationships with client, other departments / colleagues
- Good knowledge of Word, Excel, PowerPoint
- A clear and confident telephone manner and an ability to produce accurate, clear documentation for suppliers and clients
- An understanding of hotel & travel working practices
- Open to collaborative working across internal departments and with all stakeholders
- Desire to learn and grow professionally
- Comfortable to ask questions and clarify task specifics
- Competent in managing given deliverables autonomously
- A positive, can-do attitude. The team works across a range of clients and on a variety of projects, often against tight deadlines
- An intelligent, ambitious and highly motivated team player with a commitment to quality and professionalism - you will always go the extra mile
- Calm in a crisis, extremely organised, pro-active with good interpersonal skills
- Flexible, patient, able to prioritise and a good negotiator
- Willingness to get involved in the creative agency environment
- Pro-active by nature and with an ambition to learn
- A can-do person, with a positive nature who is able to build strong relationships, and has a willingness to learn and adopt new methods

**For more information regarding event positions follow us**:
**LinkedIn: Apex Event Recruitment**
**Facebook: Apex Event Recruitment


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