Administration Officer Custodial

6 months ago

West Ipswich, Australia Queensland Corrective Services Full time

To provide administrative support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include, but are not limited to, court videoconferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.

**In this role you will**:

- Perform data entry and enquiry functions on database programs.
- Distribute and register incoming and outgoing correspondence.
- Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying, and faxing.
- Provide advice on general administration aspects of the area operations
- Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
- Ensure the confidentiality of all documentation handled and maintain a secure filing system.
- Process professional and personal visitor bookings for the centre.
- Provide information about visitor booking processes and answer queries on the day of the visit.
- Accounts receivable and accounts payable functions in SAP.
- Support stock control functions (MYOB).
- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
- Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
- Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable
- Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
- Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.
- Undertake the IT system administrator role providing centre support for the phone and computer systems.
- Provide administration for asset and fleet management.

Within the context of the role responsibilities described above under 'About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
**The essential requirements for this role are**:

- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences.
- Written skills with the ability to summarise information and data
- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Ability to acquire knowledge of relevant acts and regulations
- Ability to use judgment and discretion with confidential information
- Decision making and reasoning involve gathering information, evaluating a variety of solutions, and selecting the best option, working ethically, working under pressure and demonstrating resilienceThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Administration Officer Custodial

    5 months ago

    West Ipswich, Australia Queensland Corrective Services Full time

    **In this role you will**: - Participate in the development, implementation and evaluation of efficient and effective work systems. - Perform data entry and enquiry functions on database programs. - Examine incoming correspondence to determine action. - Distribute and register incoming and outgoing correspondence. - Undertake general administrative duties...

  • Custody Officer Role

    6 days ago

    Derby-West Kimberley, Australia Ventia Full time

    About the Custody Officer PositionVentia is seeking individuals who possess resilience, maturity, compassion, and empathy to join our team of Custody Officers in Australia.This role involves ensuring the welfare needs of detainees are met while consistently upholding a professional and respectful demeanor.The successful candidate will play a vital part in...

  • Custody Services Officer

    3 weeks ago

    Derby-West Kimberley, Australia Ventia Full time

    Job DescriptionAbout the RoleWe are seeking a dedicated and compassionate Custody Officer to join our team in Derby. As a Custody Officer, you will play a vital part in creating a safe and secure environment for detainees, ensuring their welfare needs are met while consistently upholding a professional and respectful demeanor.Key ResponsibilitiesSafely...

  • Security and Custody Professional

    1 week ago

    Derby-West Kimberley, Australia Ventia Full time

    About the RoleWe are seeking a highly skilled Security and Custody Professional to join our team in Derby. As a Custody Officer, you will play a vital part in creating a safe and secure environment for detainees.ResponsibilitiesSafely transport and supervise detainees during critical activities.Participate in court activities for security requirements.Manage...

  • Custody Officer

    1 week ago

    Derby-West Kimberley, Australia Ventia Full time

    CARE & CUSTODY OFFICERUnlock a Rewarding Career in Correctional Services Imagine working in an environment where you can make a real difference in people's lives As part of our commitment to the Department of Justice, we're seeking individuals to join our team of Custody Officers in Correctional Facilities. As a Custody Officer, you will play a vital role in...

  • Custody Operations Professional

    2 days ago

    Derby-West Kimberley, Australia Ventia Full time

    About the RoleWe are seeking a skilled Custody Officer to join our team in Derby. As a key member of our team, you will play a vital part in creating a safe and secure environment for detainees.Key ResponsibilitiesSafely transport and supervise detainees during critical activities.Participate in court activities for security requirements.Manage conflict and...

  • Assistant Watchhouse Officer

    6 months ago

    Ipswich, Australia Queensland Police Service Full time

    **Your Key Accountabilities**: - Perform Watchhouse functions relevant to the administration, supervision and monitoring of persons in custody and visitors to the Watchhouse. - Prepare and maintain prisoner files and records. - Operate and monitor electronic surveillance and movement control systems in accordance with established procedures. - Maintain...

  • Custody Officer: Crime Scene Support Professional

    2 hours ago

    Derby-West Kimberley, Australia Ventia Full time

    About the RoleThis is an exciting opportunity to contribute to the justice system as a Custody Officer. As part of our team, you will play a vital role in creating a safe and secure environment for detainees. Your key responsibilities will include ensuring their welfare needs are met while consistently upholding a professional and respectful demeanor.Key...

  • Administrative Officer

    5 months ago

    West Ipswich, Australia Queensland Corrective Services Full time

    The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre's day to day operations. This position is required to work as part of an overall administration support team for the centre. **In this role you will**: - Provide administrative functions and confidential administrative...

  • Administration Officer Casual

    6 months ago

    West Ipswich, Australia Queensland Health Full time

    About the role The role of Administration Officer, provides administration backfill relief across Prison Health Services in the following roles: - AO3 Administration Officers (Correctional Centres) - required to respond to enquiries and provide timely and accurate information and assistance to staff, clients and visitors to facilitate effective service...

  • Administration Support Officer

    6 months ago

    West Ipswich, Australia Queensland Health Full time

    About the role The Administration Support Officer, is responsible for providing, developing and maintaining an efficient, effective, ethical and confidential administrative and secretarial support service to the Nursing Director and the Clinical Director within Prison Health Services. This position operates with a high degree of independence in performing...

  • Administration Officer

    5 months ago

    West Ipswich, Australia Queensland Health Full time

    About the role The role of Administration Officer will provide intermediate level of administrative and secretarial support to the Acute Care Team at an entry point to the mental health service of West Moreton Hospital and Health Service (West Moreton HHS) ensuring efficiency and effectiveness at all times. The role will respond to enquiries and provide...

  • Service Delivery Support Officer

    3 days ago

    West Ipswich, Australia Queensland Corrective Services Full time

    The Service Delivery Support Officer manages scheduling and coordination of all courses and prisoner services for the Correctional Centre including support services for classroom and other educational facilities. **In this role you will**: - Establish key communication processes to coordinate links between the correctional centre, service providers and...

  • Administration Officer

    2 weeks ago

    Ipswich, Australia Chandler Macleod Full time

    {"About the Job": "We are seeking an experienced Administration Officer to join our team at Chandler Macleod in Ipswich, QLD. As an Administration Officer, you will provide procedural, clerical, and administrative support to our busy team.","Key Responsibilities": "Provide counter and reception support for our local office.Resolve customer enquiries, provide...

  • Administrative Officer

    2 months ago

    Ipswich, Australia Child Safety, Seniors and Disabilities Full time

    **Principal responsibilities of this role include**: - Providing quality services in word processing, spread sheeting and data input. Providing administrative services including processing orders, claims for payment, filing, record keeping, administrative support and collation of data and information. Operation and maintenance of office equipment including...

  • Office Administrator

    3 weeks ago

    Ipswich, Australia Chandler Macleod Full time

    About the RoleWe are seeking an experienced Administrative Officer to join our busy team in Ipswich, QLD. As an Administrative Officer, you will be responsible for providing administrative support to our team, including procedural, clerical, and operational tasks.Key Duties:Provide counter/reception support for the local office, including customer enquiries...

  • Administration Officer

    5 months ago

    West Ipswich, Australia Queensland Health Full time

    About the role The primary purpose of this role is to provide a high level of administration support and customer service to the Preventative Integrated Care Services (PICS) and preventative health teams, including efficient utilisation of appointment times for Consultants and Clinicians. About You - Experience and demonstrated achievement in similar...

  • Administration Officer

    5 months ago

    West Ipswich, Australia Queensland Health Full time

    About the role This position provides a high level of administration support and customer service to the Heart Failure, Lung Health, and Cardiac Rehabilitation Services. This position provides efficient utilisation of appointment times for Consultants and Clinicians. About you - Experience and demonstrated achievement in similar roles. - Well-developed...

  • Administration Officer Ost

    3 weeks ago

    West Ipswich, Australia Queensland Health Full time

    About the role The role of the Administration Officer is to support the Nurse Unit Manager and Clinical staff of the Health Centres in the Prisons. **The key responsibilities of the role include**: - Perform generalist administration functions/tasks - Work autonomously, utilising discretion in the absence of decision makers in resolution of conflict, meet...

  • Administration Officer

    5 months ago

    Ipswich, Australia Children, Youth Justice and Multicultural Affairs Full time

    **The Administration Officer key responsibilities are**: - Assist in the provision of effective cost centre management through the development, maintenance and review of office financial management systems, including processing of invoices for payment, monitoring cost centre expenditure and assisting in the preparation of budget estimates, forecasts and...