Administrative Assistant

2 weeks ago

Canberra, Australia ACT Government Health Full time

**Administrative Assistant - Adult Inpatient Mental Health Services-Administrative Services Officer Class 4**
**(**
**Job Number**:
**029RB**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Mental Health, Justice Health, Alcohol and Drug Services**Section**
- Adult Inpatient Mental Health Services and- Service and Transformation**Position Number**
- 17240, several**Position Title**
- Administrative Assistant**Classification**
- Administrative Services Officer Class 4**Vacancy Type**
- Permanent Full-time**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $76,255 - $82,566**Contact Officer**Closing Date**
- 19 April 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
Mental Health, Justice Health and Alcohol and Drug Services (MHJHADS) provides support to youth and adults via inpatient and outpatient settings, community health centres, justice health facilities and other community settings, including people’s homes. MHJHADS aims to be socially inclusive and operate within a recovery-focussed and/or harm minimisation approach.

The Adult Inpatient Mental Health Services (AIMHS) consists of the Adult Mental Health Unit (AMHU) with a High Dependency Unit (HDU) and Low Dependency Unit (LDU), the Mental Health Short Stay Unit (MHSSU), Ward 12B, the Adult Mental Health Rehabilitation Unit (AMHRU), Gawanggal Mental Health Unit (GMHU), a Mental Health Consultation Liaison (MHCL) Service, and a Neurostimulation Therapy Suite (NTS). The AIMHS provides operational leadership to senior management staff across the various units and ensures the provision of a safe, efficient, cost-effective, high-quality service to people within AIMHS. This position is responsible for the provision of high-level administrative support to the AIMHS Operational Director. Administrative duties consist of preparing a range of correspondence, diary and inbox management, providing secretariat support to committees, assisting with human resource and financial management functions, research, and initiating action to ensure the timely response to requests.

**DUTIES**:
Under limited direction of the AIMHS Operational Director, you will:

- Manage and coordinate human resource management and Shared Services activities inclusive of preparation of staff requisitions, recruitment, leave and staff selection reports.
- Communication and liaison with other areas and departments both with and external to the Division, professional bodies, tertiary institutions, consumer and carer representatives and the general public on divisional business matters.
- Establish and maintain manual and electronic administrative systems for a range of correspondence, confidential briefings, minutes, reports, Human Resource and Cost Centre Reporting documentation.
- Responsible for the operational requirements of the office finances, i.e. invoice payment in APIAS, Credit Card acquittal.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

**ABOUT YOU**:
**Behavioural Capabilities**

Strong organisational skills with a high degree of drive.

Good communication and interpersonal skills.

Adaptability and flexibility to accommodate change and provide responsive services to meet clients’ needs.

An understanding in dealing with persons for whom the MHJHADS Division provides services.

**Position Requirements/Qualifications**:
**Mandatory***

CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.

**Desirable**

Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.

Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
- Undergo a pre-employment National Police Check.

Comply with Canberra Health Services Occupational Assessment, Screening and Vaccination policy.

Prior to commencing this role, a current registration issued under the _Working with Vulnerable People (Background Checking) Act 2011_ is required. For further information on Working with Vulnerable People registration refer to - Working with vulnerable people (WWVP) registration (act.gov.au)

**WHAT YOU REQUIRE**:
These are the key selection criteria for how you will be assessed in conjunction with your curricu

  • Administration Assistant

    4 days ago

    Canberra, Australia Australian National University Full time

    **Classification**: ANU Officer 2/3 (Administration) **Salary package**: $58,422 - $69,703 per annum plus 17% superannuation **Terms**: Full time, Continuing **Position description and criteria**: The Space Planning & Design team is part of the Infrastructure & Planning portfolio. The Space Management function of this team acts as the University’s...

  • Administrative Assistant

    2 days ago

    Canberra, Australia Australian National University Full time

    **Classification**: ANU Officer Grade 2/3 (Administration) **Salary package**: $56,446 - $67,346 plus 17% Superannuation **Term**: Full time, continuing - Generous leave entitlements, including parental leave and ex-gratia days over Christmas - Salary sacrifices on Motor Vehicles, on campus day-care and more. - Work on our scenic ANU Campus **Position...

  • Administration Assistant

    1 day ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Officer Grade 4 (Administration) **Salary package**:$70,102 - $75,843 per annum plus 17% superannuation **Terms**:Part time (21 hours per week), Continuing - Enjoy generous benefits, including 17% superannuation - Work in a beautiful campus environment on the city’s doorstep - Be a part of Australia’s #1 university **About...

  • Administration Assistant

    5 days ago

    Canberra, Australia Hudson Australia Full time

    Our client, a consulting firm based in **inner south suburb of Canberra** is currently seeking an Administration Assistant to join their client in the public sector. - Exciting permanent opportunity to join their team based in Canberra. - Positive team culture with focus on career progression and work life balance - Employee benefits including corporate...

  • Administration Assistant

    1 day ago

    Canberra, Australia BaptistCare Full time

    **Administration Officer | Permanent Part-Time | Canberra Location** - Competitive Hourly Rate + Employee Benefits - Join a Dedicated and Supportive Team - Provide Exceptional Customer Service and Support **About the role** You’ll be part of a team, supporting one another to make a meaningful difference in the lives of the people we serve. Your role to...

  • Administrative Assistant

    5 days ago

    Canberra, Australia ACT Government Full time

    Florey Primary School is seeking an energetic, organised and self-motivated officer to under take the duties of Administrative Assistant. The successful applicant will be responsible for providing a range of administrative services for the school in support of staff, parents/carers, students and internal and external stakeholders. These duties will include...

  • Parking Administration Assistant

    2 days ago

    Canberra, Australia Australian National University Full time

    551086 - Canberra / ACT, ACT, Australia, 2601 - Continuing - Closing on: May 18 2023 - Position Description **Classification**: ANU Officer 4 (Administration) **Salary package**: $70,102 - $75,843 per annum, plus 17% superannuation **Terms**: Full time, Continuing The charter of the Division of Facilities and Services (F&S) is to ‘enable academic...

  • Assistant Administration Officer

    6 days ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Officer 4 (Administration) **Salary package**:$67,731.00 - $ 73,278.00 per annum plus 17% superannuation **Term**: Full time, fixed term (Until October 2023) **Position overview**: The Assistant Administration Officer provides general administrative support, contributing to the efficient coordination of the day-to-day operations of...

  • Administration Assistant

    5 days ago

    Canberra, Australia MBC Recruitment Full time

    Exciting government contract - Seeking administration professional - Individual and team player **Position**: Administration Assistant - Corrections **Start**: 14/08/2023 **Duration**: Contract until: 03/11/2023 **Salary**: $33.84/h + superannuation **Hours**:5.6h / Day, 28h / Week **Location**: Dillwynia, NSW, 2756 **Overview** Looking for an...

  • Administration Assistant

    5 days ago

    Canberra, Australia Frontline Recruitment Full time

    **No need to apply, simply call Fiona Staleyjackson on 0459169078 for a confidential chat.** **Adminstration Assistant** **Canberra > South District** **$70K - $75K + Super** - **On the job Training**: - **7.00am - 4.30pm finish**: - **Paid weekly** A locally family run business which has been operating for many years, are looking for an experienced...

  • Aps4 Administration Program Assistant

    6 days ago

    Canberra, Australia face2face Recruitment Full time

    **Closing Date: 5pm Tuesday 14 February 2023** **face2face reference**:579914 **Location**:Canberra, ACT **Hours**:full-time **Contract length**:Until August 2023 **Entry requirements**:Australian Citizen **Pay range**:$43.00 p/h ex super **About the role**: Our Client are seeking a highly motivated and enthusiastic Administration Program Assistant to work...

  • Administration Assistant

    6 days ago

    Canberra, Australia Compass Group Australia Full time

    **8 Month contract until mid-November 2024**: - **Tue-Thur 1100 - 1700 Weekly**: - **Additional hours may be available depending on Business needs** **_Restaurant Associates are a team of world class hospitality and fine-cuisine professionals, delivering contemporary food solutions and service across leading corporations and iconic venues all across...

  • Administrative Assistant

    1 day ago

    Canberra, Australia Approach Consulting Full time

    Part-time or full-time opportunity - what suits you best? - Play a pivotal role in the effective operations of the business - Call on your well-developed admin skills to make improvements **_The Company_** Interested in working for a globally recognised organisation, whilst still maintaining the benefits of a small team? Approach Consulting are working...

  • Assistant Administration Manager

    7 days ago

    Canberra, Australia ACT Government Full time

    **Assistant Administration Manager** **Full-time Temporary with a Possibility of Permanency**: **Closes: 09 May 2023**: **Classification**: Administrative Services Officer Class 5 **Salary**: $84,749 - $89,705 plus superannuation **Position No**: 26561 - 02AGV **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 02 May 2023 **Our...

  • Administration Assistant

    2 days ago

    Canberra, Australia PFD Food Services Full time

    **Located in Canberra**: - **Full-time position working in an exciting team environment**: - **Enjoy endless opportunities working with a nationally recognised food service distributor!** There are **regular** admin roles, and there are **admin** roles with a team like us where the size of the organisation, the number of industries we support, and the...

  • Administration Assistant Construction

    2 days ago

    Canberra, Australia Design & Build Recruitment Full time

    Temp to Perm Opportunity - Exposure to the Construction Industry - Entry-Level Project Admin Assistant Our client is Australia's leading provider of digital and spatial data services. They have over 500 professionals working nationally and are well-known in their industry. Due to an influx of projects in Canberra mainly consisting of property,...

  • Account Administrative Assistant

    2 weeks ago

    Canberra, Australia JLL Full time

    What this opportunity involves: JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). DFAT has a global presence with over 100 diplomatic missions in approximately 90 countries. The portfolio consists of 1,200+ properties, including chanceries/embassies, office properties, and a residential...

  • Administrative and Marketing Assistant

    6 days ago

    Canberra, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...

  • Administration Assistant

    7 days ago

    Canberra, Australia Barton Private Hospital Full time

    **About Barton Private Hospital** Barton Private Hospital is fully licensed with ACT health protective services and accredited with National Safety and Quality Health Service Standards (NSQHS Standards) We have a team of skilled medical professionals dedicated to providing the highest standard of care for patients. Our facility has 3 fully equipped...

  • Assistant Director Analyst and Administrator

    7 days ago

    Canberra, Australia ACT Government Full time

    An opportunity exists to lead a team in a busy dynamic system administration team. We are looking for an enthusiastic person who is keen to get involved in providing the ACT Health Directorate with quality system support. This role is critical to enabling the ACT Health Directorate to provide quality health care to our community. The role of an Assistant...