Account Administrative Assistant

4 weeks ago

Canberra, Australia JLL Full time

What this opportunity involves:

JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). DFAT has a global presence with over 100 diplomatic missions in approximately 90 countries. The portfolio consists of 1,200+ properties, including chanceries/embassies, office properties, and a residential portfolio.

As an Administrative Assistant, you will be based in a DFAT office in Canberra and work closely with the JLL account leadership team. Your role will involve coordinating management and governance functions, as well as providing administrative support to the account leadership team.

An Overview of the role:

Assist the Global Performance Manager in meeting contract management, governance, and performance requirements. Provide administrative support to account executives, including scheduling meetings, coordinating activities, maintaining records, and drafting communications. Prepare and proofread various documents, presentations, and reports, ensuring accuracy and adherence to standards. Attend high-level meetings, draft agendas, and prepare meeting minutes. Support team admin functions such as managing passports, processing system access requests, and monitoring mandatory training completion. Liaise closely with the client team's Executive Assistants (EAs) and support staff to align activities. Handle confidential and sensitive information with discretion and professionalism.

Sounds like you? This is what we are looking for:

Previous experience in an executive support or administration role. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Able to work both independently and collaboratively. Strong written and verbal communication skills. Proficiency with Microsoft Office products (Word, Outlook, PowerPoint, Excel). Comfortable engaging with team members and clients at all levels, including senior executives. Able to maintain a high degree of professionalism, confidentiality, and integrity. Experience in the commercial property sector or Australian Public Service (APS) is desirable but not essential. Australian Citizenship is a requirement for this role as you’ll need to comply with client security clearance regulations

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ339263

Location:

On-site –Canberra, ACT

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  • Account Administrative Assistant

    4 weeks ago

    Canberra, Australia JLL Full time

    Shaping the future of real estate for a better world.At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter,...

  • Administration Assistant Chartered Accounting Firm

    4 weeks ago

    Canberra, Australia Clark Miller Full time

    Generous remuneration package - Modern office and technology - Vibrant culture based on mutual respect **The Firm** Our client is an established Canberra based accounting firm. They have a supportive workplace culture with high staff retention and a good corporate culture. **The Role** Work closely with the accounting team and act as a primary point of...

  • Assistant Accountant

    4 weeks ago

    Canberra, Australia JLL Full time

    Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter,...

  • Administration Assistant

    1 month ago

    Canberra, Australia Paxus Australia Pty Ltd Full time

    Posted 04 September 2023 - SalaryUp to AU$57 per hour + Paxus pays weekly - LocationCanberra - Job type Contract - DisciplineIT General - Reference262844_1693810547 **Job description**: - **3 month contract + possible extensions**: - ** Phillip location**: - ** 2 days WFH per week** Our government client is seeking an Administration Assistant to join a...

  • Finance and Administration Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    Elections ACT is looking for an enthusiastic and dedicated person to join our small team. This position has responsibility for finance administration (processing accounts payable and receivable invoices, petty cash management and credit card acquittals among others), providing HR support (setting up new starters, checking salary reports, booking staff...

  • Aps4 Administration Assistant

    4 weeks ago

    Canberra, Australia National Health and Medical Research Council Full time

    APS4 - $73,710-$77,880 - Canberra The Corporate Operations and Information (COI) Branch is responsible for supporting the strategic direction of NHMRC by providing cost effective, efficient and timely corporate services that respond effectively to current and future business needs. The COI branch consists of the following sections: - Finance - People,...

  • Administration Assistant

    4 weeks ago

    Canberra, Australia Hudson Australia Full time

    Our client, a consulting firm based in **inner south suburb of Canberra** is currently seeking an Administration Assistant - Policy and Engagement to join their client based in the public sector. - Exciting permanent opportunity to join their team based in Canberra. - Positive team culture with focus on career progression and work life balance - Employee...

  • Administrator

    4 weeks ago

    Canberra, Australia Adecco Full time

    9am-5pm Mon-Fri - $50 per hour - Canberra City **Client Details** **Description** Reporting to the Finance Manager and working with the Operations team. Responsibilities will include but are not limited to: - Financial reporting with parent company, assist in preparation of monthly management reports tracking performance against budget and provide...

  • Aps 4 - Administration Assistant Project Support

    4 weeks ago

    Canberra, Australia Australian Government Full time

    $73,343 - $80,071 (plus Super) - Brindabella Park - ACT **The Role** Within the Administration function an APS4 Administration Project Support Officer is accountable under limited direction to perform and achieve moderately complex procedural, operational, administrative and business support work within an integrated workforce. They are accountable to have...

  • Aps5 Administration Officer

    4 weeks ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...

  • Admissions Administrative Assistant

    4 weeks ago

    Canberra, Australia Canberra Grammar School Full time

    Admissions Office | Operational Staff - We are seeking an enthusiastic Administration Assistant to join our Admissions team - Contract position until the end of 2023 - An exciting opportunity to work with a team committed to making a difference to the lives of children. **About the Role** Under the broad direction of the Head of Admissions, the Admissions...

  • Financial Property Assistant

    4 weeks ago

    Canberra, Australia Gough Recruitment Full time

    Work in a buzzing centre in Canbera CBD - Working for a Nationally recognised company - Monday - Friday **The Company**: This reputable property group has a diversified portfolio right across Australia. They currently require a proactive Property & Finance Administrator to join their team at one of their Premium shopping centres. **The Role**: An...

  • Administration Assistant- Services

    1 month ago

    Canberra, Australia NextSense Full time

    Posted: 23/01/2024 Closing Date: 22/02/2024 Job Type: Permanent - Full Time Location: Canberra Job Category: Services Administration **Our Purpose and Ambition** NextSense is a not-for-profit organisation supporting people with vision or hearing loss across Australia. We work with children, adults, and their families, providing a holistic approach to...

  • Junior Administrative Assistant

    3 days ago

    Canberra, Australia Xaana.AI Full time

    **About Xaana.Ai**: Xaana.Ai is a global AI enterprise with leading capabilities in digital, cloud, and data science. We are writing a new chapter in human history by unveiling an unprecedented AI-driven process automation platform to the world. We believe in Collaborative Intelligence (CINTEL) to move beyond machines replacing people or automating their...

  • Administrative Assistant

    1 month ago

    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/NL0694**Title**: - Administrative Assistant - Booking Meetings, reports, Correspondence - Federal Government**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - To 30 Sep 2023 + EXT**Description**: - **Critical Federal Government Department with essential projects!**: - **Initial...

  • Administration Support and Personal Assistant to

    4 weeks ago

    Canberra, Australia ACT Government Health Full time

    **Administration Support and Personal Assistant to the Director of Nursing and Midwifery -Administrative Service Officer 4** **(** **Job Number**: **028B1** **)** **Description** **Directorate** - Canberra Health Services**Branch** - Women, Youth and Children**Section** - Canberra Health Services**Position Number** - 21301 - 028B1**Position Title** -...

  • Financial Property Assistant- Canberra

    4 weeks ago

    Canberra, Australia Gough Recruitment Full time

    Premium asset based in Canberra city - Opportunity to work for a Nationally recognized company - Mon-Fri role!!! **The Company**: This reputable property group has a diversified portfolio right across Australia. They currently require a proactive Finance Administrator to join their team at one of their Premium shopping centres. **The Role**: An opportunity...

  • Aps5 Administration Officers

    4 weeks ago

    Canberra, Australia Effective People Full time

    **13th July, 2023**: **APS5 Administration Officers** **Baseline Clearance Required Prior To Commencement** **ASAP Start, 12 Months Initially** **$47-$55 Per Hour, Ex Super** **Campbell Park or Russell, ACT (Onsite)** **Ref#1100895** **_WHY CHOOSE EFFECTIVE PEOPLE?_** - _We pay fortnightly with in-house payroll_ - _Salary packaging & bank your hours_ -...

  • Asd6 & El1 Database Administrator

    3 days ago

    Canberra, Australia Australian Signals Directorate (ASD) Full time

    Total Salary Package: $93,806.96 - $133,322.80 (plus 15.4% super) - Canberra - ACT **The Role** **ASD 6 Database Administrator**:Within the ICT Service Delivery function an ASD6 ICT Database Administrator is accountable under broad direction to perform and achieve complex database administration work within an integrated workforce. They are accountable to...

  • Administration Support and Personal Assistant to

    1 month ago

    Canberra, Australia ACT Government Full time

    **Administration Support and Personal Assistant to the Director of Nursing and Midwifery** **Full-time Temporary**: **Closes: 06 March 2023**: **Classification**: Administrative Services Officer Class 4 **Salary**: $76,255 - $82,566 plus superannuation **Position No**: 21301 - 028X1 **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 20...