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National Facilities Coordinator

4 weeks ago

Melbourne, Australia Spring Professional Full time

Global leader in Commercial Real Estate Services
- National responsibility within a new global account
- Flexible location, opportunities to work from home

**_Are you an experienced Facilities Coordinator or Facilities Administrator, and ready to work with one of the world's leading Real Estate Service Providers?_**
**_Perhaps looking to step up to a Facilities Manager role within the next 2 years?_**

This global leader in Commercial Real Estate Services specialise in Integrated Facilities delivery at the highest level, for some of the worlds' most notable global corporations across Tech, Banking, FMCG, and more.
Having won a major new global client last year, they now have a position for a Facilities Coordinator to assist in the delivery and administration of all reactive and preventative maintenance work across their national portfolio of sites, with clear progression opportunities into a full Facilities Manager role.

**Salary negotiable**
**Flexible work locations within Melbourne**
***
Supported by a dedicated Helpdesk function, and teams of Facilities Supervisors based at each site, a typical day may involve**:
- Receiving, prioritising and actioning work requests coming through the Helpdesk team.
- Raising purchase orders, invoices and issuing quotes to the client for planned and reactive work.
- Scheduling and coordinating Technicians and external contractors as required, and tracking job progress through Maximo, WebQuote, Simpro and other systems.
- Assisting the Helpdesk team with incoming calls when required.
- Collaborating between client representatives, helpdesk teams, site-based technicians and facilities teams to ensure work is completed in a timely and accurate manner.
- Collecting and reporting on client feedback for work completed.
- Helping to review and process supplier invoices.
- Maintaining a high standard of service delivery, and strong relationships with the client.

**Benefits**:
- Large Global Service Provider operating at the highest level.
- Opportunities for promotion to Facilities Manager, or moving sideways to different accounts.
- Flexibility on location of work.
- Opportunities to work from home once settled into the role.

**Requirements**:

- Existing Facilities Coordinator or Facilities Admin experience **(ESSENTIAL)**:

- Familiar with work requests, purchase orders and invoicing** (ESSENTIAL)**:

- Experience scheduling technicians / contractors **(HIGHLY PREFERRED)**:

- Excellent communication skills** (ESSENTIAL)**:

- Ability to prioritise and monitor multiple processes simultaneously **(ESSENTIAL)**
- **

JN -052023-3531_168319601959956

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