Administrative Assistant

4 months ago

Parramatta, Australia Holistic Disability PTY LTD Full time

**Job Title**:Administrative Assistant (Part-Time)

**Schedule**:Monday, Wednesday, Friday (9:00 AM - 5:00 PM)

**Compensation**:$32.50 per hour ( plus 13% Super)

**Location**:Parramatta

**Position Type**:Part-Time

**About Us**: Holistic Disability is a leading provider of disability support services committed to enhancing the lives of individuals with diverse abilities. We take pride in delivering person-centered care that empowers our participants to lead fulfilling and independent lives. As we continue to expand our dedicated team, we are currently seeking a compassionate and dedicated Office Admin Assistant to join us in making a positive impact in the lives of our participants.

**Responsibilities**:
**Administrative Support**:

- Provide comprehensive administrative support to the CEO within the Disability Services sector.
- Must complete any task provided by the CEO and Executive Team

**Record Keeping**:

- Maintain accurate and up-to-date records of client information, ensuring confidentiality and compliance with relevant regulations.

**Scheduling and Coordination**:

- Coordinate appointments, meetings, and events for the team, ensuring efficient use of time and resources.

**Client Interaction**:

- Serve as a point of contact for clients and their families, providing information, answering inquiries, and offering assistance as needed.

**Document Preparation**:

- Prepare and format documents, reports, and presentations for internal and external distribution.

**Event Organisation**
- Organise company events and manage the process from start to finish

**Data Entry and Reporting**:

- Enter and manage data in relevant databases and generate reports as required by the team and management.

**Accessibility Advocacy**:

- Collaborate with the team to ensure that all materials and resources are accessible to clients with diverse needs.

**Financial Management**:

- Assist in basic financial tasks such as processing invoices, tracking expenses, and maintaining budget records.

**Compliance and Regulation**:

- Stay informed about relevant laws, regulations, and industry standards in the disability sector, ensuring organisational compliance.

**Qualifications**:

- Proficiency in standard office software (MS Office Suite, Google Workspace, etc.).
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge or experience in the disability sector is a plus.

**Requirements**:

- Owns a car and holds a valid driver's license
- Vibrant and energetic with a "can-do" attitude
- Well-presented with impeccable communication and organisational skills
- Adaptable, capable of handling pressure, and open to last-minute changes
- Demonstrates a proactive and solution-oriented approach
- Committed to long-term career advancement within the company

**What We Offer**:

- Company laptop and phone.
- 13% Superannuation
- 10 days paid family and domestic violence leave.
- Competitive compensation and benefits package.
- Ongoing training and professional development opportunities.
- A supportive and inclusive work environment.
- The chance to make a meaningful impact in the lives of individuals with disabilities.
- Opportunities for career growth and advancement within the organisation.

**Additional Information**:

- This position offers a minimum of 22.5 hours per week
- The hourly rate exceeds the minimum wage requirement, at $32.50 per hour exclusive of superannuation.

**Note**: The above job description is a general overview of the responsibilities and qualifications for this position. Additional duties and requirements may apply.

**Job Type**: Part-time

**Salary**: $32.50 per hour

Expected hours: 22.5 per week

**Benefits**:

- Employee discount

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Parramatta, NSW 2150: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 2 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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