Administration Assistant

3 weeks ago

Parramatta, Australia Colliers International Full time

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

**Job Description**:
We are now seeking a professional and proactive Administrator to be part of the property team within our Sydney West Office. As a member of our Real Estate Management Team you will play a key role by providing administrative support to property managers to produce accurate, quality and timely reporting and documentation for clients.

**Some of the key responsibilities include**:

- Assist Property Managers with the creation of budgets and reconciliation of outgoings in accordance with legislation and leases - data input, letters of advice to tenants.
- Provide administrative support in relation to suppliers including modifying, renewing and extending purchase orders and arranging works and following up suppliers in conjunction with ensuring contractors are Rapid Global prequalified.
- Manage the tenant arrears process including chasing tenants and advising property managers of status. Preparation and delivery of arrears report to client with accuracy and attention to detail.
- Organize printing & distribution of mail-outs including: Tenant Invoices/Statements; Rent Reminders; Rent Increases; Option Renewals; Ad Hoc Building Issues etc.
- Assist in the preparation and delivery of monthly and quarterly reports in an accurate, timely and quality manner.
- Keep status reports on each tenant up to date and provide copies as requested.
- Maintain active data on expiry of individual contracts and notify Facilities and Operations team to ensure expiring contracts are dealt with.
- Ensuring all compliance documents are up to date within internal systems.
- Assist in the production of marketing materials/property submissions.
- Coordinate team and client meetings and functions, including liaising with catering and room / venue booking.
- All administration duties as required.

**Qualifications**:
**The Key skills and experience you will bring to this role will be**:

- Exceptional organisational skills, ability to multi-task and work to deadlines.
- Good knowledge of Microsoft Word, Excel, PowerPoint.
- Skill and experience in preparing and proofreading documents, including spelling and grammar, high level attention to detail.
- Proactive and self-motivated, willing to add value to the team and have ability to work with mínimal supervision.
- Skill and experience in accurate data entry.

Additional Information

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