Studio Coordinator

7 months ago

Melbourne, Australia Fender Katsalidis Full time

We want talented and creative individuals to join our team. The presence and contributions of every building and space we design has the opportunity to positively impact our communities.

**Studio Coordinator**:
Fender Katsalidis is seeking a motivated Studio Coordinator to join our Business Support team.

Built environments should do more than shape the landscape; they should shape our society. Through their presence and contributions, every building we create must in some way be a force for positive change.

Founded on the philosophy of innovation through collaboration, our practice has evolved from a Melbourne-centric architectural practice to a highly awarded, multi-disciplinary international design firm.

With studios in Melbourne, Sydney and Brisbane, our work influences-built environment thinking across the globe.

This important role will involve:

- Reporting to the National Project Operations Manager you will work in close collaboration with the local studio admin team & wider national team to provide dedicated support to the studio, assist with the day-to-day general office operations, and promote a thriving workplace culture.
- Crafting an outstanding front of house experience with a high level of attention to detail in all areas, especially with respect to our client and visitor experience.
- Having impeccable presentation, friendly and professional communication skills, and the ability to host and interact with visitors, including staff, suppliers and clients on a variety of levels in an accommodating and conscientious manner.

And as our next Studio Coordinator you will:

- Provide representation at the reception desk and timely response to phone calls and inquiries;
- Coordinate bookings for all FK hosted meetings;
- Meet and greet of visitors, attend to their needs and provide refreshments;
- Troubleshoot and maintain company phone and boardroom AV systems;
- Maintain a presentable studio - set-up/pack-up and attentive throughout the day to reception and boardroom spaces, kitchenette, print and supply areas.
- Coordinate and maintain reliable reception functions - couriers, distribution of mail, catering etc.
- Maintain and order stationery and office supplies routinely;
- Assist with the induction of new team members including workstation set-ups for new and relocating staff;
- Assisting with the coordination of office appointments and services maintenance;
- Responding to minor premises and equipment issues and coordination of their resolution;
- Oversee and maintain the facility management records to meet our leasing requirements;
- Assist with organising staff functions and events hosted by the studio and its team members;
- Assist with arranging and booking travel plans, including liaison with travel agents;
- Assist with Accounts Payable administration tasks;
- Assist with coordinating supplier presentations and upkeep of the studio’s product library;
- Coordinate and/or attend to a range of ad-hoc or out of office errands on behalf of the studio and its team members.

This exciting career opportunity is a permanent, full-time role. We are looking for someone with at least 5 years experience in a similar role.

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