Assistant Owners Corporation Manager

3 weeks ago

Melbourne, Australia Mountleap HR Solutions Full time

**Title: Assistant Owners Corporation Manager**

**Type: Full-Time, Permanent**

**Our Client**

Our client is a passionately managed company with a vision to grow. They serve a diverse portfolio of properties including large residential complexes, commercial buildings, high-rise residences, boutiques, townhouses and aged care centres.

**Job Purpose**

To manage the Owners Corporation portfolio assigned. Reports to Director, General
Manager, Head of Owners Corporation and other management roles

**Responsibilities and Duties**
- Day-to-day administration of the portfolio.
- To liaise with Committee members, owners, Building Managers, contractors where applicable.
- To adhere to company policies and procedures
- To implement quality assurance based on company policies and procedures
- To ensure that portfolio is compliance with all relevant Acts and company’s standard operating procedures.
- To approve OC invoices for payments.
- To provide instructions to Accounts on debt recovery processes.
- To draft newsletters and welcome letters to new owners after settlement.
- To finalise OC Certificate prior to it being issued.
- To obtaining quotes/ invitation to tender.
- To manage defects and maintenance.
- To process & follow up on insurance claim to completion.
- To chair or attend meetings including afterhours.
- To enforce OC rules.
- To ensure the OC is compliant with the maintenance determination on the Occupancy Permit.
- To manage once off projects (upgrade, maintenance, etc) where it is reasonable.
- To manage dispute resolution including issuing of Breach Notice.
- To manage the financials including budget preparation.
- To prepare commentary to OC financial statements (monthly, quarterly or annually) where applicable.
- To proofread colleagues’ work prior to it being posted.
- To attend to regular building inspections.
- To attend informational or training courses as required by company.
- To perform other ad-hoc works as reasonably required by company.

**Reports To**:
Director, General Manager, Head of Owners Corporation, Senior Owners Corporation Manager, Owners Corporation Manager and other management roles as determined by Company.

**Benefit**:

- Professional training
- Friendly workplace
- Wide platform to grow
- Company parking area

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00 - $60,000.00 per year

**Benefits**:

- Parental leave

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus

Work Authorisation:

- Australia (preferred)

Work Location: One location

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