Business Support Administrator

2 months ago

Perth, Australia Mining Plus Full time

**About Us**

Mining Plus is a leading mining technical services provider, comprising professionals specializing in geology, mining engineering (Surface and Underground), geotechnical engineering, mine ventilation, and operational management. Our mission is to deliver excellence for our clients, fostered by our passion for the industry and a continual focus on developing our high performing team. With over 18 years of experience, Mining Plus has a global team of over 150 professionals across 10 offices in 6 countries, working together as One Team. Our global footprint and collaborative approach mean our team engage in a diverse range of projects and contribute to mining excellence across the globe.

**Why This Role?**

The Business Development Team at Mining Plus provides vital support to our technical personnel, forming a committed and innovative global team. We handle functions such as accounts, commercial activities, project control, IT, business systems, HSEQ, and marketing.

Reporting to the Chief Development Officer, this position will support the administration functions of the business. While the primary focus will be on general administration activities within Australia, the position will also involve exposure to global administrative tasks.

**Responsibilities include but are not limited to**:

- **Personnel Profile Management**: Own the process of creating and renewing personnel profiles (with training provided)
- **Expense Claims**: Process reimbursement for expense claims
- **Travel Coordination**: Book domestic and international travel, as well as accommodations
- **Event and Conference Organization**: Arrange company events and manage conference registrations
- **Office Stock Management**: Manage office stock for assets, equipment, uniforms, and resources for both new and departing employees
- **Asset Management**: Lead the Australia Asset Management process, including placing CAPEX orders for new stock
- **CDMS**: Maintain and manage the company’s CDMS
- **Intranet Updates**: Update intranet content, including document templates and document control for proposals, reports, and personal profiles
- **Monthly Audits**: Perform audits such as IT user lists, invoice approvals, and employee phone plans
- **HR Assistance**:Assist with HR responsibilities, including scheduling pre-employment medicals, allocating assets to employees, conducting Admin inductions, managing onboarding and offboarding tasks, and providing general payroll and recruitment support as required
- **General Office Administration**: Undertake various administrative and management tasks to support the overall function of the office

**Required Qualifications/ Experience**
- **Eligibility to Work**: You are legally entitled to live and work in Australia
- **Experience**: You have a minimum of 5 years of experience in Administration
- **Industry Knowledge**: Experience in the mining or technical services industry is highly regarded
- **Technical Skills**: You are highly proficient in Microsoft Office and possess an intuitive understanding of databases, systems and other platforms
- **Communication Skills**: You have excellent written and verbal communication skills and feel confident communicating with various stakeholders
- **Attention to Detail**: Strong attention to detail, numerical ability, and data entry skills are essential
- **Confidentiality**: You can handle sensitive information with discretion and maintain confidentiality
- **Autonomy & Proactivity**: You can work independently and approach tasks with a proactive, problem-solving mindset

We also offer a range of employee benefits including:

- 13 weeks Long Service Leave
- Discounted health insurance and health services
- Employee Assistance Program
- Paid Parental Leave
- Free parking
- Adjacent childcare facility
- Discounts with travel providers, online shopping, sports, and entertainment
- Novated vehicle leasing as well as discounted vehicles and servicing

If you believe you have most of the skills and experience outlined above, we would love to hear from you.

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