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Company Secretary

1 month ago

Sydney, Australia The Garvan Institute of Medical Research Full time

The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands affected by complex, widespread illness, we are pioneering discoveries across diseases that have the deepest impact on our community.

THE OPPORTUNITY

The Company Secretary is responsible for the provision of high-level advice on governance matters and professional secretariat services to the Garvan Boards and associated sub-committees, and ensures compliance with statutory and regulatory requirements.

This role is integral in supporting the effectiveness of the Institute’s governance by monitoring that its functions and processes are carried out as required under the Garvan Institute of Medical Research Act 1984, the Corporations Act 2001 and other relevant Acts and regulatory bodies, such as ASIC and ACNC.

**Salary**: Depending on experience, salary range from a full-time equivalent perspective is $135,000 - $150,000 + 11% super + salary packaging. Prorated accordingly.

Employment Type: Permanent part time. Two days a week (15.2 hours). The number of hours per week may increase during the board cycle and reduce outside the cycle.

SNAPSHOT OF BENEFITS- Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)- Ample opportunities for on-going training and development- Stimulating, diverse and highly international research environment- Flexible work arrangements e.g. start / finish times- 18 weeks paid parental leave for both parents including paid superannuation- A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave- Discounted Health Insurance- Lifestyle discounts with our community partners

WHAT YOU WILL DO

The key responsibilities of this role are:
- Providing procedural advice and services to Board and Board Committees’ Chairs in relation to duties and responsibilities, relevant legislation and regulations to ensure the effective and legally compliant functioning of the Institute- Responsible for the effective arrangements of Garvan’s Board and Committee meetings and processes in line with sound governance practice, including development of meeting calendars, issuing proper notice of meetings, preparation and circulation of agendas, attendance at meetings, drafting of papers and producing minutes to record business transacted and decisions- Providing advice and strategic leadership to the Boards and Committees in accordance with sound corporate governance and good governance practices, including drafting and advising on relevant policies and procedures- Co-ordinating required regulatory corporate reporting and registration- Facilitating induction and ongoing development of Board members to support them in the discharge of their role and responsibilities- Ensuring safe custody of the official record of Board business and maintaining a record of outstanding business- Assist the CFO and COO in maintaining official corporate records of the Institute, including the enterprise risk register.

ABOUT YOU- Tertiary qualification, ideally qualification in Corporate Governance and/or Law- Minimum 3 years relevant experience as a Corporate Secretary or senior governance officer- Knowledge of corporate governance, compliance and reporting requirements- Appreciation for confidential matters and discretion, along with high levels of professionalism- Ability to manage complexity by assimilating complex information and data to make informed decisions and provide sound, practical advice to contribute to outcomes- Holding self and others accountable for achieving high quality and solution focused outcomes- Demonstrated ability to develop and manage relationships with stakeholders and clients, with ability to deal with ambiguity and proactively confront difficult issues- Excellent verbal and written communication skills with the ability to communicate professionally and effectively at all levels- Proactive, efficient and highly organised in managing conflicting priorities to meet deadlines- Makes decisions and acts using sound, practical principles being aware of the total environment- Actively engages with others to establish trust and effective working relationships with others- Effectively articulates key messages, both verbally and in writing, adapting to suit context and audience- Building commitment by convincing others and winning them over to a particular point of view- Ability to manage and organise work priorities and stakeholders to ensure that deadlines are met

ABOUT GARVAN

The Garvan Institute of Medical Research is an independent Medical Research Institute (MRI)