Personal Assistant

2 weeks ago

Melbourne, Australia NAB - National Australia Bank Full time

**Work type**: Fixed term Full time, Fixed term Part time, Permanent Part time
**Location**: VIC- Melbourne CBD
- **You’ll have support to develop, and our encouragement to explore**:

- **Work in a collaborative and inclusive team environment**:

- **13-month fixed-term opportunity to make a genuine difference through the work you do**

**It’s more than a career at NAB. It’s about more opportunity, more moments to make a difference and more focus on you.**

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you’ll be recognised and rewarded for your contribution in return. You’ll have our support to excel for our customers, deliver positive change for our communities and grow your career.

It’s a good time to see what more you can find at NAB as a Personal Assistant supporting our Audit Executives in a 13-month secondment opportunity.

As the Personal Assistant, you will oversee and provide executive proactive administrative support by undertaking a wide range of administrative duties associated with the daily management and operation of the Executive.

**Key responsibilities will include**:

- Ensure your executives are fully and seamlessly supported in an accurate and timely manner in all aspects of the execution of their role, and that their time can be directed to managing executive level activity.
- Ensure all administrative matters in the office are undertaken proactively and efficiently
- Ensure Executive time is structured according to their priorities and that they are prepared for meetings, conferences, and functions.
- Attend meetings, as directed, and take/manage actions where appropriate.
- Management of contract/expenditure approval flows and associated documents.
- Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to appropriate person.
- Maintenance of distribution lists, shared drive access.
- Conform with all internal operating policies and procedures relevant to the position.
- Raising/Approvals of requisitions and requests (FlexiPurchase, PAP, Phub/SAP, MyID, Service NAB, Colleague Connect, etc.)
- Proactively work with the Executives to clarify and prioritise their workload and call out volume issues and seek additional work where they have capacity.

**To be successful in the role you will be/have**:

- Competent in review of monthly expense management and contract/expenditure approval process.
- Advanced administration skills and competent in Microsoft Office.
- Capability to work in a fast-paced, at times complex environment.
- Ability to build relationships with key internal and external stakeholders.
- Sound time management skills with the ability to multi-task and prioritize accordingly.
- Substantial experience supporting at Senior Executive level.

By joining NAB, you are committing to putting our customers’ needs first every time. You will be ambitious for growth; always curious and learning from colleagues. You will speak honestly, always valuing the time and opinion of others. You will own your work, doing what’s right, even when it’s hard.

**A diverse and inclusive workplace works better for everyone.**

At NAB, we’re intent on building a culture we can all be proud of. One based on trust and respect. An uplifting environment where every single one of us feels appreciated and empowered to be our true, authentic selves. A diverse and inclusive workplace where our differences are celebrated, and our contributions are valued. It’s a huge part of what makes NAB such a special place to be.

**More focus on you**

We’re committed to delivering a positive experience for our colleagues and a workplace you can be proud of. We support our colleagues to balance their careers and personal life through flexible working arrangements such as hybrid working and job sharing and competitive financial and lifestyle benefits. We invest in our colleagues through world class development programs (Distinctive Leadership and Career Qualified in Banking), and empower you to learn, grow and pursue exciting career opportunities.

**Join NAB**

If you think this role is the right fit for you, we invite you to apply. If you require any reasonable adjustments to the recruitment process or the role, please let the recruitment consultant know.

**Please note unsolicited CVs from agencies will not be accepted.

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