Administration Officer

1 month ago

Melbourne, Australia CSIRO Full time

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**Child Safety**:
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

**The Opportunity**:

- **Admin role commencing in January 2024 at Werribee, VIC**:

- **Bring your strong organisation skills, initiative and adaptability to this role**:

- **Support the smooth and effective running of the Agriculture and Food Business Unit**

CSIRO’s Agriculture and Food Business Unit has an exciting Administration Officer opportunity to provide administrative services to support the effective provision of research and development activities supporting the Food program Research Director. You will be part of the Team Food and contributing to a great workplace that delivers innovation in food.

As the Administration Officer, you will develop, implement, and administer policies, systems, and procedures that assist the organisation and the business unit in achieving their objectives and meeting government and regulatory responsibilities.

You will be based at Werribee site (VIC) and form part of and work with the Agriculture and Food Business Unit’s Administration Officer team supporting programs and operations to ensure the smooth and effective running of the Business Unit.

If you pride yourself in taking initiative, are adaptable and have strong organisational skills, we would love to hear from you

**Your duties will include**:

- Providing practical support to the Research Director in dealing with issues and interactions with key stakeholders and external parties.
- Ensuring prioritised issues for the Research Director’s attention are effectively managed in a timely manner.
- Preparing and reviewing correspondence and reports that deal with routine matters, including A&F newsletter input.
- Preparing meeting agendas, minutes and initiating follow‐up action.
- Managing or contributing to administrative projects or issues as necessary (e.g. Mission programs or Impact related activities)
- Assisting with or coordinating domestic and international travel arrangements for the Research Director.
- Developing and maintaining functional networks to facilitate effective A&F operations at the Werribee site.
- Support the research director with site activities and committees (e.g., HSE).
- Communicate openly, effectively, and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of the site’s culture.
- Work collaboratively to carry out tasks in support of the site.
- Adhere to the spirit and practice of CSIRO’s Code of Conduct, Health, Safety and Environment procedures and policy, Diversity initiatives and Making Safety Personal goals.

**Location**: Werribee, VIC

**Salary**: AU$68,148 to AU$86,733 pa (pro-rata for part-time) + up to 15.4% superannuation

**Tenure**: Indefinite, Full time

**Reference**: 95095

**To be considered you will need**:
**Essential**
- Under CSIRO policy only those who meet all essential criteria can be appointed._
- Demonstrated extensive experience in providing secretarial or administrative support to a line manager and/or team in a fast paced and complex environment.
- Demonstrated ability to clearly convey information, ideas and establish effective interpersonal relationships with a wide variety of people.
- Strong organisational skills with the ability to prioritise demands and escalate issues when required.
- Ability to work with mínimal direction, show initiative and adaptability and the ability to professionally handle sensitive and confidential information, using appropriate judgment and discretion.
- Ability to quickly adapt to technological, structural and procedural changes and maintain professionalism and flexibility.

**Desirable**

For full details about the role please view the Position Description.

**Eligibility**:
Applications for this position are open to Australian Citizens and Australian Permanent Residents only.

**Flexible Working Arrangements**:
We work flexibly at CSIRO, offering a range of options for how, when and where you work.

**Diversity and Inclusion**:
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

**About CSIRO**:
At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

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