Aps4 & Aps5, Ministerial Liaison Officer

4 weeks ago

Canberra, Australia Australian Department of Infrastructure and Regional Development Full time

**Contact Officer**:
**Closing Date**:
**11.59pm AEDT, Sunday 31 March 2024**

**Our Department Values**

Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

**A little bit about us**

The **People, Culture and Change Division** delivers four key functions; People through strategic support for employees, managers and the department on workforce and staffing matters; Communication and Change through media management, campaigns and strategic communications engagement; Transformation through business improvements, project support and property management; and support for our ministers and the department with Ministerial, Parliamentary and Cabinet services. We deliver high quality products and services to our internal and external stakeholders, developing strategies and initiatives collaboratively and delivering the outcomes our stakeholders need.

The **Ministerial**, **Parliamentary **and Cabinet **Branch** provides advice, information and services to support policy and program areas, and Ministerial offices across the entire portfolio. The Branch provides support through a range of enabling services in two key areas:

- Ministerial and Parliamentary Services provides strategic advice on parliamentary business processes, oversees the management and administration of parliamentary workflows including PDMS+, supports the DLO cohort and provides account management and overseas travel support to Ministerial offices.
- Cabinet, Government-wide Initiatives and Reporting coordinates and supports the portfolio’s Cabinet business; collaboratively develops whole of portfolio positions on a range of Government-wide priorities and supports internal and external reporting.

**Ministerial & Parliamentary Services** provide strategic advice on parliamentary business processes,

oversees the management and administration of parliamentary workflows including PDMS+, supports the Departmental Liaison Officers (DLOs) cohort and provides account management and coordinates overseas travel to Ministerial offices; and works in partnership with the DLOs to service our Ministers’ offices.

**The opportunities we have available**
The Ministerial and Parliamentary Services (MPS) area has several Ministerial Officer positions available at the APS4 and APS5 level. The ministerial officer role provides a great overview of the work and functions of our department and the Australian Government, along with the opportunity to develop and build networks with key stakeholders and see how the relationship between the department and our Minister’s within our Portfolio works.
- Enjoys working in a busy small team environment;
- Has an eye for detail;
- Would enjoy liaising with staff across the department and our portfolio agencies;
- Has an interest in the workings of government or Parliament;
- Takes pride in the quality of work they produce; and
- Works well with others.

**What will you do?**
The Ministerial Liaison Officer is primarily responsible for being part of a team who delivers high quality correspondence and briefs to the ministerial offices.

The duties of these positions may include, but are not limited to:

- Quality assurance of correspondence and briefs via the Parliamentary Document Management System (PDMS+);
- Providing advice to divisions and portfolio agencies on ministerial procedures;
- Monitoring and processing requests via the MPS mailbox;
- Coordinating weekly and ad hoc reports;
- Ensuring high quality and timely transmission of ministerial and parliamentary products to the ministerial offices;
- Registering, processing and tracking of ministerial products using PDMS+;
- Contributing to continuous improvement processes, including facilitating improved compliance with PDMS+ procedures across the department; and
- Providing a scheduled courier service to our portfolio Minister’s offices in Australian Parliament House.

**Who are we looking for?**
- Are able to communicate clearly, presenting messages in a clear and concise manner;
- Have excellent administrative skills, including high attention to detail;
- Are outcomes driven and accountable;
- Support productive working relationships, by listening to and understanding the needs of others, including colleagues in your team as well as members of the broader Department;
- Have the ability to work effectively in an environment of competing priorities and tight deadlines, including the capacity to respond quickly to changes in requirements;
- Support the shared purpose and direction of the team, identify the broader influences that may impact on the team’s work objectives, show good judgement and common sense as day-to-day problems arise;
- Have the ability to act with integrity and professionalism;

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