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Event Co-ordinator, Graduation

4 months ago

Sydney, Australia University of New South Wales Full time

**Job no**: 523497

**Work type**: full time

**Location**: Sydney, NSW

**Categories**: Student Services, Hospitality & Events
- Employment Type: Full Time (35 hours per week)
- Duration: Fixed Term until 31 Dec 2025
- Remuneration: $96,960 - $103,434 + 17% super and leave loading
- Location: Kensington, NSW (Hybrid Flexible Working available)

**About UNSW**:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 50 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

**Why Your Role Matters**:
The Event Coordinator, Graduations is an integral member of the Registrar & Student Services team, providing essential support in the planning and execution of graduation ceremonies and related events. This position requires a dynamic individual with a passion for event coordination, strong organisational skills, and the ability to collaborate effectively with various stakeholders. The Event Coordinator, Graduations will work closely with senior team members and various stakeholders to ensure the successful delivery of graduation experiences aligned with the strategic goals of the Division of Education & Student Experience.

**Responsibilities**:
Specific responsibilities for this role include:

- Assist in the event planning, coordination and delivery of graduation related events and ceremonies.
- Provide effective advice and best practice recommendations relating to event production, processes, policy and activities.
- Collaborate with vendors and suppliers to deliver services for graduation events whilst assisting with budget management.
- Support the setup and breakdown of event spaces, ensuring compliance with policies, safety standards, and a positive experience for stakeholders and participants.
- Assist in managing event registration processes, ticketing, and communication with graduating students and guests, providing accurate information about ceremony logistics.
- Assist in leading and providing support to event staff and volunteers, taking on assigned responsibilities and contributing to the overall efficiency of event operations.
- Develop and manage relationships with key stakeholders across the University.
- Assist in maintaining and updating event-related policies and procedures, liaising with diverse stakeholders to implement changes effectively.
- Serve as a point of contact for inquiries related to graduation events, providing support in addressing issues professionally and promptly.
- Participate in the evaluation of the success of graduation events through surveys, feedback collection, and data analysis, offering input for continuous improvement.

**Who You Are**:
**(Selection Criteria)**

To be successful in this role you will have:

- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- Demonstrated experience in the coordination and planning of events, providing effective customer service and stakeholder management.
- Excellent time management, accuracy, attention to detail, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Proven ability to exercise initiative, think creatively and adopt an active approach to problem-solving.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.

**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
- Discounts and entitlements (retail, education, fitness)

More information on the great staff benefits and culture can be found here.

**How to Apply**:
Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the **position description**) before **Monday 1st April by 11:55pm.**

**Job queries contact**:
Anabel Wason, Talent Acquisition Consultant
- UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and