Office Administrator

7 days ago

Ascot Vale, Australia Pace Advisory Group Full time

Join our growing team in a **relaxed and friendly environment** with flexibility to work **1-2 days from home** each week Conveniently located close to public transport, this role is ideal for an organized and detail-oriented individual passionate about administration and client service.

**About Us**

We are a thriving two Partner accounting firm located in **Ascot Vale**, committed to delivering innovative solutions and exceptional customer service to our clients. We are looking for a full time Administration Officer to join our growing Accounting and Business Advisory team.

**About the Role**
Reporting to the Partners you will hold end to end responsibility for the office support duties.
- Client Billing, Debtor management and Document management
- Ongoing management of client database
- On-boarding of new clients, including all required correspondence.
- Assisting Partners with preparing and processing fee quotes, invoices, engagement letters, ethical letters and Super fund letters/collations
- Preparation, co-ordination and processing of ASIC Company Statements for clients
- Processing of all ASIC lodgements, including but not limited to company registrations, company address and name updates, de-registrations and minutes
- Creating and setting up companies, trusts and entities as well as handling renewals and transfers of business names with ASIC
- Monitor practice Key Performance Indicators (KPIs) & ATO compliance management ensuring deadlines are met.
- Liaising with Australian Taxation Office, banks, and other government agencies
- Providing support to staff and Partners as needed
- Office supplies management (paper, stationery etc)
- Processing bank deposits and reconciliation of EFTPOS payments

**What you will bring to the role**
- Previous experience in an administration role in an accounting practice.
- An ability to build and maintain relationships with clients and stakeholders.
- Excellent communication skills and attention to detail.
- The ability to work in a team environment and independently, show initiative and meet deadlines.
- Able to adapt to change quickly and problem solve.

**What we Offer**:

- Flexible work arrangements (1-2 days remote).
- Relaxed and supportive work environment.
- Convenient office location near public transport.
- Opportunities to grow and develop your skills.

**In addition, the following will be highly regarded**
- Xero and Xero Practice Manager experience.
- BGL CAS360
- Bookkeeping and BAS preparation experience

Pay: $60,000.00 - $69,000.00 per year

**Experience**:

- accounting practice: 1 year (required)
- Office Administration: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 09/12/2024

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