Personal Assistant and Workplace Coordinator

7 days ago

Melbourne, Australia Kaluza Full time

**Job Title: Personal Assistant (PA) and Workplace Coordinator - 6 month fixed term contract**

**Location: Melbourne, Australia**

**Salary: $70,000 - $85,000**

Kaluza wants to power a world where net-zero is within everyone's reach, by building the platform that will accelerate a sustainable, affordable and resilient energy transition. It's a huge challenge, but often the toughest problems are the most rewarding to solve.

Since launching in 2019, Kaluza's technology has been empowering some of the biggest energy suppliers to better serve millions of customers.

From revolutionising billing to smart electric vehicle charging, our real-time cloud platforms transform supplier operations, reducing cost to serve and boosting engagement. And most importantly, they enable suppliers' customers to drive decarbonisation with smart, low carbon technologies.

**Where in the world of Kaluza will I be working?**

Kaluza is currently in an exciting growth phase, undergoing the next phase of our international expansion. This will further reinforce our capabilities as a globally distributed energy platform. Our Kaluza HQ is in the UK, where we currently have over 450 people.

You'll be one of the first Kaluza employees on the ground in Australia (Melbourne) - and have an influential role in the setup and success of the teams out there.

**What will I be doing?**
- This will be an initial 6 month fixed term contract. Due to the nature of the role, you'll be expected to work at least 60%+ of the time from our office in central Melbourne._

Reporting into our Regional Director for Australia - you'll support him directly as his Personal Assistant, but also support the wider Australia team as we grow.

This will include (but is not limited to);
- Leading on diary management for the Regional Director - co-ordinating his diary, planning travel arrangements, planning events for the team out there, and staying connected with our Executive Assistants in London on broader projects
- You'll also act as our Workplace Coordinator - ensuring the smooth running of our Melbourne office at all times including health & safety, ordering office equipment, planning socials, supporting office-related communications, socials, diversity celebrations, and more. You'll stay connected with our Workplace Partner, Sofia, regularly.
- Acting as a cultural ambassador for Kaluza - ensuring we effectively onboard and integrate the new Australian teams with the wider Kaluza folk based across the world

**Is this the job for me?**

Ideally you'll have prior experience as a Personal Assistant and/or Workplace/Office Coordinator, or highly transferable skills.

You'll be
- Super-organised and proactive - you'll like things 'neat and tidy', love implementing processes, and can keep on top of different streams of work and diary planning at once
- Optimistic - you enjoy working with people and can help partner with them to find the best solutions.
- Customer-facing - you can make people feel at ease, and bring your positive energy to the office both day-to-day and when helping to run office events

**Kaluza Values**

Here at Kaluza we have five core values that guide us as a business:
**We're on a mission, We build together, We're inclusive, We get it done, We communicate with purpose.**

Our values are not words on a wall — they are at the heart of our culture. They are how we make decisions and how we treat each other. They are concrete and clear, and reflect what we as people, and as a business, really care about.

Kaluza's vision is to power a world where net-zero is within everyone's reach. Would you be interested in joining us to help achieve this?

**From us you'll get**

We're just getting set up in Australia for the first time, so we'll build out our full benefits offering in the coming months. Currently, from day one, you will get:

- Progressive leave policies
- Annual discretionary bonus
- Dedicated personal learning and home office budgets
- Flexible working — we trust you to work in a way that suits your lifestyle
- Default Superannuation Fund
- 26 days holiday

We'll then build out our benefits and progressive policies soon to ensure your Total Reward package is highly competitive, and that you're well looked after.

**We want the best people**

We're keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.

Find out more about working in Kaluza on our careers page and LinkedIn.

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