Workplace Experience Coordinator/office Assistant

1 week ago

Melbourne, Victoria, Australia Easygo Full time

Are you a detail-oriented and highly organised Office Assistant who thrives in a fast-paced and dynamic environment? If so, we want you to join our team as a Workplace Experience Coordinator

Our Story:

What you will do:


As the Workplace Experience Coordinator here at Easygo you will be our go-to person for all things office related and will be one of the most popular and highly sought after people in the business.

Your role is very broad and dynamic and no two days will be the same.


You will report to and work closely with the Workplace Experience Specialist to ensure the office is fully stocked with drinks, snacks, and stationary and that the office is kept neat and tidy throughout the day.

But this role is so much more than just managing supplies Outside of your BAU tasks you will also get involved in fun workplace projects, Think - decorating the office and ordering themed catering for multiple international and national days of celebration.

We have a large social calendar and it's filled with fun themed events of which you will be responsible for coordinating.

This isn't your average office job and we are not your average company. Check us out on Insta if you don't believe me

Who are we looking for:

We are looking for someone who is highly organised and detail-oriented, but also has a fun and outgoing personality. In this role, you will play a critical role in creating a positive workplace experience for our employees.

You will work closely with the Workplace Experience Specialist and other internal stakeholders to ensure all aspects of the workplace experience are aligned and cohesive.


Main Duties and Responsibilities:

  • Ownership of the office food and drinks stock process. This includes purchasing of stock, reconciliation of receipts/purchases, managing incoming deliveries, stocking of snack shelves and drink fridges whilst maintaining a diverse range of products available to staff.
  • Maintaining a clean and organised office workspace including liaising with the Workplace Experience Specialist regarding any feedback or requirements for our cleaners, submitting maintenance requests to building management, general tidying of meeting rooms after bookings, and ensuring that all office equipment is in working order
  • Managing office deliveries in conjunction with office concierge, including receiving and sending packages and mail.
  • Assisting with office growth, maintenance and innovation, including coordinating with vendors and contractors, and providing hands on support to the Workplace Experience Specialist
  • Providing administrative support to the office, including managing room calendars, scheduling appointments, printing/scanning/shredding of documents, and other ADHOC admin support as required
  • Managing the office weekly Wheel Spin and it's required administration and follow up tasks
  • In office events assistance via setup and pack down
  • Collating and handing out new staff welcome packs
  • Other ADHOC task and administration support to Workplace Experience Specialist as required

Requirements:

You're perfect for this role if

  • At least 1 year of experience in an administrative or office support role.
  • Knowledge of office management systems and procedures.
  • Strong communication and interpersonal skills.

It would be a bonus if you also had (Desirable skills):

  • Proficient with Google Suite (Drive, Spreadsheets, Docs), Slack, Airtable & Intercom
  • Australian work rights are preferred.

Benefits

Some of the perks of working for us:

  • Flexible working hours
  • Team socials and adhoc gettogethers, and events for you to get involved in (if you wish)
  • Annual training and development budget
  • Optional flu shot
  • Daily catered breakfast
  • Massage Wednesdays we get professionals to do this
  • EAP access for you and your family
  • Friday parmas/pub lunch, plus happy hour in the office from 4PM
  • Table tennis and pool tables, plus games rooms with PS5, Switches and dartboards
  • Paid volunteer day
  • A fulltime barista/kitchen manager who will make you coffee, tea and fresh juices
  • Help yourself to the fully stocked drinks fridges and snack shelves
And we have many many more initiatives that we will be rolling out over the next 12 months.

"We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant"

We believe that the unique contributions of everyone at Easygo are the driver of our success.

To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.

We are passionate about providing a workplace that encourages great participation and an equal playing field, where merit and accomplishment are the only criteria for success.

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