Business Operations Manager

4 days ago

Sydney, Australia Ashdown Consulting Full time

$700 per day + super
- 12month contract
- Sydney CBD

**Business Operations Manager| 12 month contract | $773.50 p/d Incl. super**
- $700 per day + super
- 12 month contract
- Sydney CBD

**About the Company**

This NSW government agency is a major service provider who strives to deliver a more consistent and innovative experience within the development of New South Wales government. Our client is looking for a Business Operations Manager to manage the delivery of business operations, administrative, financial and support services.

**About the Role**
- Build and maintain strong internal relationships to ensure Event Development strategic business objectives and processes are clearly communicated and functioning effectively
- Actively collaborate with units to provide seamless support and guidance to event partners
- Manage the contract management process including maintaining the Contract Management Database to monitor and report on contractual deliverables, key performance indicators, and milestones in relation to event owner, artist and supplier contracts
- Work with the Festival Director and Project Manager to develop and monitor the budget and provide effective delivery of day-to-day financial operations including managing the team workflow for the tracking and processing of all invoices and payment requests to the Event Development Business Operations Team.
- Support the finance function of the team with event invoicing and purchasing processes
- Manage and maintain the procurement process and systems for the team and any other procurement as required including the procurement pages on the website and any other advertising regarding team and other procurement
- Work with relevant team members to manage the development, implementation and refinement of the team’s business administration systems including Salesforce CRM and other records management systems.
- Oversee and assist in the preparation, coordination, administration and project management of the annual Expression of Interest (Light, Music, Ideas and Food) process including project tracking of Submissions and, collation and preparation of EOI documentation
- Build and maintain strong internal relationships to ensure strategic objectives and processes are clearly communicated and functioning effectively
- Manage the Festival Director’s diary appointments, schedule and chair meetings when required, prepare and distribute meeting agendas and minutes
- Prepare a range of correspondence including drafting PowerPoint and/or keynote presentations and reports on key event programs for both internal and external stakeholders
- Prepare, coordinate, review and prioritise a range of documentation including correspondence, briefings and submissions, including Ministerial and agency documents, to ensure that information is accurate, filed and aligns with organisational policies, standards and guidelines.
- Manage the coordination, maintenance and tracking of the Documents Register for participants and stakeholders including contractors, event owners, artists, venues and suppliers.

**About You**
- Excellent written and verbal communication skills.
- Strong stakeholder engagement skills
- Ability to work on multiple matters simultaneously
- Previous experience with finance, budgeting, procurement and contracts management.
- Previous experience working with large scale events
- Flexible with work hours. (after hours and weekend work)

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