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Events Coordinator

1 month ago

Sydney, Australia W Hotels Full time

**Job Description**:
**Job Number** 23133920

**Job Category** Sales & Marketing

**Location** W Sydney, 31 Wheat Road, Sydney, New South Wales, Australia VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**NATURAL TALENT**

Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotel’s work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.

W Sydney, debuting October 2023 waterfront and centre in Darling Harbour, is now casting for a dynamic and detail-oriented Event Coordinator to assist the Event Sales and Planning team to convert, plan, manage and coordinate residential and day meetings, conferences, incentives and events (including social and weddings). Reporting to the Events Sales Leader and Senior Event Planning Manager, the Event Coordinator is responsible for administration and operational support to ensure consistent, high-level service throughout pre-event, event and post-event phases of property events.

This role drives revenue and increases market share across the segments of rooms, Beverage & Food, events, group, spa, and other revenue generating sources in line with W Hotels and Marriott International’s brand standards to become a hotel market leader in Sydney.

**LIFE WITH THE WORKS**

We believe in the power of people. They are both our foundation and our inspiration. As we look forward to the future, we are committed to investing in our talent through holistic well-being, personal growth and career opportunities. This isn’t work with a side of life. This is - Life. With the Works.

**BENEFITS**
- Birthday Leave
- Sabbatical Leave
- Overall Wellbeing
- Milestone Recognition
- Leave Portability
- Love Learning
- Enhanced Super
- Career Growth
- Bonvoy Eligibility
- Flexible Working

**CORE RESPONSIBILITIES**
- Prepare client proposals, contracts, pro forma invoices, presentations, reports and general communication.
- Be proficient in the hotel’s event management and database system.
- Prepare event documentation and Banquet Event Orders on a timely basis and to agreed standards, along with deposit requests and ensure that contracts and any required deposits are returned by the agreed option dates.
- Posting and reconciling of charges related to the group/event and ensure accounts are closed in a timely manner.
- Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill.
- Commission & Marriott Bonvoy point administration.
- During hotel pre-opening period, assists with setup of operating procedures and preferred vendor supply agreements.
- Performs other duties as assigned to meet business needs.
- Attend weekly BEO meetings and any other required meetings as required for key internal stakeholders and ensure well versed in all events they are managing.
- Undertake memorable & tailor-made Insider Tours as required.
- Establishes close working relationship with Group Management Team to ensure seamless residential event planning process for clients.
- Establish and maintain strong working relationships with partners, suppliers, and vendors.
- Organise and be the main point of contact for internal Hotel events.
- Demonstrates self-confidence, energy, personal, manages time well and builds a positive work environment.

**Talent Profile**

**Education & Experience Required**
- Higher Diploma or Bachelor Degree in Business Management and/or Hotel/Tourism Management
- Minimum one year experience in a hotel environment or have completed an internship in a business environment.
- Possess excellent verbal and written communication and Microsoft Office skills, and a high attention to detail.
- Ability to work in a fast-paced environment with strong organisational and interpersonal skills and prioritisation of tasks.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

W Hotels’ mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We’re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life. If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International.
**Be** where you can do your best work,
**begin** your purpose,
**belong** to an amazing global team, and
**become** the best version of you.

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