People Administrator

2 months ago

Canberra, Australia John Holland Full time

Canberra, ACT, AU, 2601**About John Holland**:
At John Holland, our purpose is simple - we transform lives with everything we do.
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.

We are currently looking for a People Administrator to join our Canberra Light Rail Project, based in the ACT.

As the People Administrator, you will provide support to the project People team across a range of functions including onboarding, training and development, employee record management, maintenance of HR databases, generation of reports for people related matters and a strong focus on managing employee data and training records.

**Your drive to build a career in Human Resources will see you**:

- Maintain data in HR and safety systems
- Thrive in an environment where your workload can often change day to day
- Build effective working relationships with team members to support staff experience
- Take pride in your work, ensuring a high level of accuracy and timeframes are met

**Responsibilities of the role include**:

- Use appropriate systems and software to store and maintain employee’s personal records ensuring that all information is accurate and up to date.
- Generate accurate and timely reports from project systems which may include information on leave, training, licences, qualifications, safety and performance management data
- Build relationships with staff on the project and assist with initial queries and administrative matters related to leave, compensation, travel and systems administration.
- Send regular updates around outstanding training
- Coordinate the probation review process, which may include issuing and following up on probation documentation
- Manage the accurate upkeep of employee training records and employee information on the Learning Management System (LMS), whilst maintaining confidentiality and sensitivity
- Assist in all human resource matters, as directed by your manager
- Prepare training materials and assist to setup the rooms as required by facilitators
- Prepare human resource related documents, presentations, and statistics/data for employees and managers.
- Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to people operations.
- Assist with payroll, benefits, and compensation administration
- Assist in the implementation of HR policies, procedures, programs and initiatives, in alignment with the business needs
- Support new employees as directed during their on-boarding, which may include coordinating inductions
- Build positive relationships through influence and negotiation with employees, managers, subcontractors, and external stakeholder groups across the business
- Continuously seek ways of improving processes and strive towards efficient ways of working
- Plan, schedule and coordinate training events, including logistics, booking, catering, venue and calendar management
- Support the development and delivery of people development initiatives, e.g. webinars, presentations, networking events, workshops and broader programs
- Perform all duties in accordance with John Holland policies, processes, systems and procedures

**To be successful in this role, you will have**:

- Completion of Year 12 certificate or equivalent
- Bachelor’s Degree in Human Resources Management or Business preferred or post-secondary school training/TAFE certificate in HR, IR/ER or Business
- More than 2 years’ experience working in a professional services office environment, corporate or construction
- Strong verbal and written communication skills, interpersonal skills and social awareness
- Capability to perform routine administration with a focus on accuracy
- Ability to form good working relationships with all key stakeholders across the Project
- Ability to work autonomously as well as part of a small team
- Competency using Word, Excel, PowerPoint, Outlook, MS Teams and learning new systems associated with employee records management

**We offer**:

- Competitive remuneration with salary continuance, and salary sacrifice options.
- Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
- Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
- Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and develop

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