Working Capital Controller

2 weeks ago

Sydney, Australia Allen & Overy Full time

**Allen & Overy**
Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and disputes and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field. The legal industry is changing, and we're committed to leading that change by putting our people first, embracing new ways of thinking and integrating technology into our everyday work.
- With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development - providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.
- We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences - whatever defines you, we ask you to bring your whole self to work.
- What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.**Department purpose**
With over 450 lawyers worldwide, we have one of the largest and most international teams of capital markets lawyers of any global law firm. Our capital markets practice covers the full range of capital markets products and incorporates specialists in debt and equity capital markets, derivatives and structured finance, securitisation, corporate trust and agency and high yield. Few practices can match our award-winning, top tier position across the full range of capital market products. With such a deep bench of specialists and global reach, international and industry, leading ‘first-of-a-kind’ transactions are our hallmark. We have been instrumental in nearly all the major developments in the capital markets, starting with the first ever Eurobond issue in the 1960s.**Role purpose**
The role is responsible for managing the end to end Working Capital for matters billed out of our Australian Offices, involving but not limited to:

- Managing matters through the inception process ensuring information is accurately reflected in relevant systems
- Billing of legal matters in a timely and efficient manner
- Debt portfolio monitoring and taking appropriate steps as necessary

**Key relationships**
- Australian finance team
- Australian partners and their teams
- APAC and global finance community

**Role and responsibilities**

**Receipting**
- Oversee the bank receipting and maintenance of trust account payments and transactions
- Ensure receipting is compliant with Trust Regulation and Firm policy
- Reconciliation of amounts receipted and investigation into any variances

**Matter Inception**
- Oversee the matter inception process
- Work with PAs to ensure matters are opened within system in a timely fashion
- Ensure client rates are setup correctly in system, with reference to Engagement Letter, facilitating correct WIP amounts to be accrued
- Managing the rate change process to ensure correct rates are reflected in system

**Customer Profitability**
- Responding to rates requests in a timely manager
- Working with the Business Development to respond to pitches
- Profitability and scenario modelling for partner requests
- Maintaining profitability & rate models
- Ensure Timekeeper rates are up to date and correct in system
- Managing the annual rates increase process

**Billing**
- Conduct Monthly meetings with Partners and PAs to review current WIP (Work in Progress) & Debtors (Accounts Receivable) ledgers
- Comprehensive follow up of action items from Partner meetings, such as time transfer, time write off, dispatch of billing guides, disbursements, queries etc
- Administering and processing of bills in Elite 3e ensuring time and disbursements are accurately charged and allocated
- Administering and processing of bills for Peerpoint ensuring time and disbursements are accurately charged as per instructions
- Providing analysis of financial information in support of bills, i.e. hourly schedules, disbursements and narrative breakdowns where required
- Ensure compliance with Global Tax Regimes, e.g. GST, Withholding tax, Corporate Income Tax, Value-added Tax etc.
- Ensuring all E-Billing requirements are met for invoices

**Collections**
- Communicate with partners to ensure they are across their outstanding debtors
- Resolve outstanding debtors with partners and clients in line with firm processes
- Liaise with external counterparts to follow up payments
- Escalating of aged debt to Partners, other finance team members

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