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Snr Working Capital Controller

3 months ago

Sydney, New South Wales, Australia Allen & Overy Full time
Allen & Overy is a leading global law firm operating in over thirty countries.

We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive.

The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.


  • With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.
  • We have a powerful commitment to diversity, equity and inclusion. We're determined to play our part in advancing a workplace where progress is made by harnessing our differences whatever defines you, we ask you to bring your whole self to work. What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.
  • Department purpose
  • The team is responsible for managing the end to end Working Capital of matters billed out of our Australian offices, involving but not limed to:
  • Managing matters through the inception process ensuring information is accurately reflected in relevant systems
  • Billing of legal matters in a timely and efficient manner
  • Debt portfolio monitoring and taking appropriate steps as necessary


We influence profitability through acting as a trusted business advisor to the rest of the firm, and we work collaboratively to ensure we hit our financial metrics.


  • Key relationships
  • Australian finance team
  • Australian partners and their teams
  • APAC and global finance community

Role and responsibilities

Receipting

  • Oversee the bank receipting and maintenance of trust account payments and transactions
  • Ensure receipting is compliant with Trust Regulation and Firm policy
  • Reconciliation of amounts receipted and investigation into any variances

Matter Inception

  • Oversee the matter inception process
  • Work with PAs to ensure matters are opened within system in a timely fashion
  • Ensure client rates are setup correctly in system
  • Managing the rate change process to ensure correct rates are reflected in system

Customer Profitability

  • Responding to rates requests in a timely manager
  • Working with the Business Development to respond to pitches
  • Profitability and scenario modelling for partner requests
  • Maintaining profitability & rate models
  • Ensure Timekeeper rates are up to date and correct in system
  • Managing the annual rates increase process

Billing

  • Conduct Monthly meetings with Partners and PAs to review current WIP & Debtors ledgers
  • Comprehensive follow up of action items from Partner meetings
  • Administering and processing of bills in Elite 3e
  • Providing analysis of financial information in support of bills
  • Ensure compliance with Global Tax Regimes
  • Ensuring all E-Billing requirements are met for invoices

Collections

  • Communicate with partners to ensure they are across their outstanding debtors
  • Resolve outstanding debtors with partners and clients in line with firm processes
  • Liaise with external counterparts to follow up payments

Reporting

  • Production of Working Capital Reports
  • Work with partners to produce billing Forecasts
  • Produce monthend working capital reports
  • Production of Client Specific Reports
  • Produce audit reports for Clients and internal audits when requested

Other

  • Dealing with queries relating to billing
  • Train users on how to use Elite 3E accounting systems and procedures
  • Work with other functions in respect of client reporting & pricing information for matter pitches
  • Assist and mentor other team members within the working capital team