Board Officer

4 weeks ago

Melbourne, Australia Australian Health Practitioner Regulation Agency (AHPRA) Full time

**Job no**: V13161
**Work type**: Ongoing Full Time
**Location**: Melbourne
**Categories**: Strategy & Policy

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

Ahpra is committed to providing a culturally safe work environment that reflects the diversity of the communities in which we operate and serve.

**This is a full time, ongoing based in our Melbourne office working a hybrid arrangement.**

**About the Role**

The purpose of this role is to provide a high standard of administrative support services to our Boards and Committees. This position coordinates activities across the Group that contributes to identifying opportunities for improvement, problem solving and work across teams to implement initiatives and solutions. This role is a senior position within the structure, as such will have a small team who will be reporting into the role.

**In this role you will**:

- Support Boards, Committees, Chairs and Ahpra staff in relation to compliance, governance, risk and procedural issues to ensure valid and consistent decision-making in accordance with terms of reference, the Health Practitioner National Law, policies and guidelines.
- Coordinate the preparations for meetings, teleconferences and video conferences, including room bookings and set up prior to meeting, catering, provision of materials or information for the meeting, attending meetings and tidying up after the event
- Prepare and process agendas and meeting papers for board or committee meetings and distribute electronically, in accordance with agreed service delivery standards and time frames and in the correct format
- Effectively manage all relevant committee or board communications to internal and external stakeholders. Consult and liaise with program directors, managers, staff and board and committee members in relation to agenda items and papers.
- Organise travel arrangement, including bookings and preparation of detailed itineraries

**About You**

We are seeking someone with strong experience in providing high level, professional and confidential secretariat support with great interpersonal skills and a passion for turning what we hear into action. You facilitate engagement and partnership with internal and external stakeholders in line with Ahpra’s national goals. You have demonstrated ability to wok autonomously, exercise sound judgement and resolve issues independently in a complex environment and effectively prioritise. You will have demonstrated leadership qualities; one who motivates others, enthusiasm and drive.
- Over 5 years’ experience in Executive or Secretariat support
- Highly proficient with a range of Information Systems - Microsoft Offices Suite, Adobe Pro, Content Manager/TRIM Sharepoint/Diligent Boards and various video/web conferencing
- Outstanding coordinating, organising and communication skills - both written and verbal with the ability to consult and liaise with program directors, managers, national staff, and boards with confidence.
- High attention to detail and accuracy
- A willingness to work in a close team that adheres to the values of Ahpra
- Discounted health insurance and discounted gym memberships
- Great work/life balance
- Generous provisions for personal leave, annual leave loading, and the ability to purchase additional annual leave
- Attractive annual salary plus superannuation and leave loading

**To apply**:

- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process

**Applications Close**: 11.30pm AEST on Thursday 27 April 2023

Ahpra requires all employees to comply with Ahpra policies, including the **COVID-19 Vaccination policy** and **Flexible working policy**.
- Ahpra acknowledges the Traditional Owners of Country throughout Australia and their continued connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and Elders past, present and emerging._
- With respect, no agencies please._

**Advertised**: 13 Apr 2023 AUS Eastern Standard Time
**Applications close**: 27 Apr 2023 AUS Eastern Standard Time

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