Board Administrator

2 weeks ago

Melbourne, Victoria, Australia Equity Trustees Full time

Are you ready to join a team that provides crucial support to one of Australia's leading financial service companies? At Equity Trustees, we're looking for a Board Administrator to become an integral part of our Company Secretariat Team. If you're passionate about ensuring effective governance, meticulous about detail, and ready to thrive in a dynamic environment, this role is tailor-made for you.

About the role:

  • Support the Company Secretariat Team by assisting with entity management and meeting APRA, ASIC, ACNC, and ASX obligations.
  • Coordinate and manage board meetings, including preparing agendas, template minutes, and distributing meeting papers.
  • Maintain up-to-date company records and statutory registers, following Company Secretariat processes and record-keeping systems.
  • Ensure prompt follow-up on action items and assist in arranging travel, room setups, functions, and catering logistics as needed.
  • Collaborate on corporate governance projects and strengthen governance practices when opportunities arise.
  • Maintain strict adherence to company secretariat procedures and proofread documents for accuracy.
  • Foster effective relationships with key stakeholders and provide professional support with a commitment to quality and timeliness.
  • Demonstrate compliance with relevant policies and legislation while continuously improving governance documentation.

What you'll need to succeed:

  • Experience in an Administration role, preferably within financial services.
  • Ability to learn Diligent, our electronic board portals.
  • Exceptional time management and organisational skills with a keen eye for detail.
  • Enthusiastic and proactive approach, demonstrating a "can-do" attitude.
  • Excellent written and verbal communication skills.
  • Ability to thrive in a fast-paced environment, managing multiple tasks and deadlines.

What we can offer you:

  • An attractive remuneration package, including reward and recognition programs.
  • An employee wellness program, including discounted health insurance and an employee assistance program.
  • A workplace volunteering and giving program to enable you to help others in the community.
  • We are proud to be part of the Top 30 Best Workplaces to Giveback 2022.
  • Discounted tax and estate planning services.
  • Great central CBD location, modern office fit-out and end-of-trip facilities.

About us - Trusted since 1888

Equity Trustees was established in 1888 and is now one of Australia's largest specialist trustee companies. We help our clients grow, manage and protect their wealth now and for generations to come. As a trustee company, it is our responsibility to always act in our clients' best interests, ensuring they feel safe, valued, and cared for.

We are committed to providing a workplace that is flexible, rewarding, and supportive of individual development. Just as you will help us grow our business, we will help you grow in your career.

Equity Trustees is 130 years strong - and growing. Apply now to be part of a successful contemporary trustee company

Agencies please note that this vacancy is being managed directly by the Equity Trustees' HR team. We will contact our preferred agency partners should we require additional support. Thank you.

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