Executive Assistant

2 weeks ago


Dandenong, Australia International Flavors & Fragrances Full time

We are currently seeking to appoint an Executive Assistant at our site in Dandenong South. Reporting to the Sub-Regional Leader, Oceania, the role has been established to provide administrative and legal support to the Oceania Leadership Team.

This is an exciting opportunity for a self-motivated and adaptable team player who is looking to progress their career and add real value to our facilities.

**Key responsibilities will include**:
**Office Support**
- Admin support for the Leadership team, including coordinating incoming calls, organising couriers, process invoices and PO’s.
- Arrange/coordinate Company events & major projects
- Coordinate IFF Oceania Town Hall, site leadership & director’s meetings as required
- Support Marketing and People Services teams as required
- Update Minutes of Meeting schedule when filing electronic documents
- Process expense reports for Leaders
- Filing of Sales Contracts/Agreements, ensure hard copies and electronic copies are filed and index accordingly

**Finance/Legal Support**
- First point of contact for Legal documents. General Admin of workflow to and from external service Legal Provider for ANZ entities. Liaise with external legal stakeholders.
- Arrange legal signing via Adobe DC - liaise with Legal counsel.
- Maintain legal file records and registers for ANZ entities - file electronic copies in IFF SharePoint databases.
- Collation of legal documentation in preparation of company audits
- Directors Resolutions - liaise with our Legal team and Senior Management to draw up Director’s resolutions, ensure all Director's sign the document, once signed, send original to our legal team and file electronic copy in SharePoint (ensure SharePoint drive is updated)
- Archiving - keep the Zirco Data - Archive Corporate Records retention is updated.

**To be successful in this role**:

- Cert III in Business Administration or demonstrated experience.
- Minimum 3 years’ experience in Senior Administration/PA role (supporting Senior Management)
- Excellent communication skills both written and verbal.
- Experience in arranging all aspects of logistics/liaising with International Management/high level of confidentiality
- Fluent and/or previous experience with Microsoft Office/Powerpoint and SAP/Concur/SharePoint/Salesforce
- Experience in customer service
- Good time management skills
- Ability to use initiative and work autonomously
- Previous experience processing invoices and creating requisitions

**What we offer?**
- Fantastic training platform and support provided to boost your career - 'IFF University' and more.
- Amazing leave benefits such as Paid Parental Leave, Wellness Leave and more.
- Hybrid ‘Work from Home’ options are available and can be discussed for most roles
- An inclusive workplace culture focused on quality, customer service and environment
- Free parking and canteen facilities on-site


  • Executive Assistant

    2 weeks ago


    Dandenong, Australia Monash Health Full time

    Reference Number - 55101 - Employment Type - Fixed Term Full Time, Fixed Term Part Time - Entity - Monash Health - Department - Monash Surgery, Perioperative and Procedural Division - Location - Dandenong Hospital - Position Summary - Temporary position | to commence ASAP - Work within a supportive team environment - Based at Dandenong Hospital We have an...

  • Executive Assistant

    3 weeks ago


    Dandenong, Australia Sharp & Carter Full time

    $80,000 - $110.000 plus superannuation - Located in Dandenong South | Excellent culture - Varied and dynamic role where no two days will be the same! **The Position** An exciting and varied opportunity has become available for an Executive Assistant to support a passionate Director within Melbourne's South Eastern suburbs. As the Executive Assistant you...

  • Executive Assistant

    2 weeks ago


    Dandenong, Australia Ventura Full time

    Salary: - $85,000 circa + super- Location: - Dandenong- Employment Type: - FP - Full-Time Permanent- Department: - CHIEF FINANCIAL OFFICER*** **The Opportunity** Are you organised, detail - orientated and ready to keep our engines running smoothly? We are looking for a talented Executive Assistant for our vibrant Company to support our senior management...

  • Executive Assistant

    3 weeks ago


    Dandenong, Australia Bunzl Full time

    **Job no**: 493904 **Work type**: Full Time **Location**: Dandenong South **Categories**: Administration- **Be part of a winning team that recognises and rewards success**: - **Support our Executive team**: - **Work with a global leader and take your career to the next level** **WHY BUNZL?** As one of the world’s largest providers of distribution...

  • Executive Assistant

    1 week ago


    Dandenong, Australia Page Personnel Full time

    Fun, friendly & collaborative company culture - Ongoing professional development **About Our Client**: This organisation is a leading, global manufacturing and supply organisation that offers an agile working environment, an inclusive and fun team culture and career progression. This is a permanent role that requires an individual that will bring a "can do"...


  • Dandenong, Australia Sharp & Carter Full time

    Temporary to permanent opportunity | Collaborative & progressive business - Dandenong South Location | Parking onsite - Fantastic salary package on offer | Working from home flexibility **About the role** This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a true business...

  • Hse Coordinator

    2 weeks ago


    Dandenong, Australia Blackbook Executive Full time

    Strong safety culture - Huge potential for career growth and development - Southeastern suburbs of Melbourne **The Role** My client is an Australian leading food and manufacturing business with strong brands and innovative products, they are a major supplier to supermarkets, food service and independents. An exciting opportunity is available for a Health...


  • Dandenong East, Australia Davidson Full time

    About the Company On behalf of a respected national body focused on improving health outcomes across Australia, Davidson is looking for a well rounded Executive Assistant. Operating within the healthcare and emergency response sectors, the company plays a vital role in advancing safety, quality, and continuous improvement in critical care. About the...


  • Dandenong, Australia Blackbook Executive Full time

    Join an investing manufacturing business with future growth plans - Focus on driving preventative maintenance and best practice - Competitive salary and benefits on offer **The Company** Our client is one of the largest and leading food manufacturing businesses in Australia within their category. They are seeking an experienced Maintenance Supervisor to...


  • Dandenong, Australia Blackbook Executive Full time

    Join an investing manufacturing business with future growth plans - Focus on driving preventative maintenance and best practice - Competitive salary and benefits on offer **The Company** Our client is one of the largest and leading food manufacturing businesses in Australia within their category. They are seeking an experienced Maintenance Supervisor to...

  • Bookkeeper

    2 weeks ago


    Dandenong, Australia Logical Executive Solutions Full time

    Resource Recovery and Recycling - Fast Paced and Dynamic Industry - Position is based in Dandenong South Operating since 2007, they have seen substantial growth and now has eight sites operating across Victoria. They offer complete waste management solutions tailored to the specific needs of their commercial, industrial and residential customers. They are...

  • Office of The CEO

    3 weeks ago


    Dandenong, Australia City of Greater Dandenong Full time

    **Work type** - Permanent Full Time**Location** - Dandenong Civic Centre 225 Lonsdale Street, Dandenong**Department** - Corporate DevelopmentAre you ready to be a part of an exciting and transformative journey in the heart of one of Australia's most culturally diverse and thriving communities? Greater Dandenong City Council is an innovative and...


  • Dandenong, Australia Logical Executive Solutions Full time

    Sales, Customer Service, Account Management - Position Located in Dandenong South - Negotiable Salary based on Experience One of Australia's largest and fastest growing FMCG and customised packaging manufacturers and distributors, they are a family business who embraces an open and friendly working environment. For over 30 years they have maintained a proud...


  • Dandenong, Australia Cleanaway Full time

    **Vacancy no**: 518168 **Work type**: Fixed Term - Full Time **Location**: DANDENONG SOUTH **State**: VIC **Categories**: Administration - **Parental leave opportunity with flexible location and working arrangements**: - **Supporting a General Manager**: - **Play your role in making a sustainable future possible** **About us** Cleanaway is...


  • Dandenong, Australia Best BM Full time

    We are seeking a highly organised and detail-oriented **Administrative Assistant** to provide direct support to our Director and ensure the smooth execution of daily operations and long-term projects. This role requires a proactive professional with exceptional time management skills, the ability to handle multiple priorities efficiently, and a keen eye for...


  • Dandenong, Australia Logical Executive Solutions Full time

    New Position to Support Growth - National Transport and Logistics - On Site Position This is a new position created to develop and implement human resource policies and procedures that align with Australian legislation and regulations that will support organisational growth. Key responsibilities will include: - Provide internal stakeholders with advice and...

  • Account Executive

    4 weeks ago


    Dandenong, Australia Temperzone Full time

    **Company Description** Temperzone is a leading manufacturer, distributor of innovative air conditioning and ventilation products throughout Australasia, Southeast Asia, and China. We are also the exclusive distributor of Hitachi Cooling & Heating products within Australia and New Zealand. We have evolved through an ongoing commitment to best manufacturing...

  • Account Executive

    1 week ago


    Dandenong, Australia Temperzone Full time

    Company Description Established in 1956 Temperzone is a leading manufacturer, distributor and exporter of air conditioning and ventilation equipment throughout Oceania and Asia. As a Group, it has established network of sales offices, distributors and warehouses located in New Zealand, Australia, Singapore, Hong Kong, P.R. China, India, and...

  • Executive Assistant

    1 week ago


    Dandenong, Australia Johnson Recruitment Full time

    Offering up to $80K + Superannuation + Salary Packaging - Dandenong Offices, with flexible working options - Vibrant and supportive team with lots of room for growth **The Organisation** Located in Dandenong, this highly regarded not-for-profit organisation for over 45 years has been committed to providing people with disabilities truly individualised...


  • Dandenong, Australia Monash Health Full time

    Reference Number - 55662 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Monash Surgery, Perioperative and Procedural Services - Location - Dandenong Hospital - Position Summary - Work within a supportive team environment - Provide high level admin support to Monash Surgery executive team - Immediate start available We have an...