Administrative Support Officer

3 weeks ago

St Leonards, Australia Ministry of Health Full time

**Administrative Support Officer (GIPA Team)**- Temporary full time, up to 11 months - with a possibility to extend- 35 hour working week, in a hybrid working environment- Join a growing, high-functioning and dynamic team

The GIPA team within the Legal and Regulatory Branch are seeking a dynamic and highly organised
**administrative support officer** to provide administrative support to the unit.

**About this role**

You should have the willingness to work in a fast paced and busy team accurately and efficiently managing a high volume of correspondence.

If you are a positive and proactive person, take pride in your communication, and have a high level of organisation skills, then this is the opportunity for you.

**Crown Clerk 5/6,** salary from $89,707 - $98,982 p.a. (plus superannuation and annual leave loading)

For more information, read the full Role Description.

**What you'll be doing**
- GIPA inbox and calendar management
- Filing of records received and sent (with high volume of correspondence)
- GIPA file creation, preparation of reports and records management
- Maintaining the GIPA database (LEX).
- Drafting internal and external correspondence
- Preparing, collating, and redacting documents for GIPA third party consultations
- Banking cheques and managing a cheque database

**About you**
We are seeking motivated and committed individuals with:
- Demonstrated experience undertaking administrative support roles and responsibilities exhibiting a sense of pride in their work, and attention to detail.- Ability to work well under pressure in a high volume work environment and is able to prioritise and meet deadlines with a 'sense of urgency'.- Superior verbal and written communication skills, confidence in the spoken word and ability to deal courteously with a range of internal and external stakeholders- A growth mindset, and commitment to continuous learning and personal development

**What we can offer**:
- Ongoing training and development opportunities- New office space, just a short walk for St Leonards station- Flexible working arrangements and generous ‘flex leave’ arrangements- Access to a range of internal and external professional development programs

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

**How to apply**

In your cover letter please

**Closing Date: 11:59pm Thursday 02 March 2023**

**Working at The Ministry of Health**

The position is located in
**St Leonards**, in a modern, purpose-built building within an activity-based working environment. Close to public transport, cafés and local amenities.

**Our commitment to Diversity and Inclusion**

At the Ministry of Health we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

**Additional information**- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.-
- This is a temporary role and there may be opportunities for ongoing employment at gradePlease note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role- As a provider of essential services across Australia, NSW Health plays a critical role in the community. It is our priority to ensure we provide our workforce and our community with a healthy and safe workplace environment. Considering the significant risks posed by COVID-19, the Ministry of Health expects all workers to be fully vaccinated against COVID-19, and you will be required to show proof of your COVID-19 vaccination status prior to securing this role. _

**Applications Close: 11:59pm Thursday 02 March 2023

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