Project Officer

6 months ago

Melbourne City Centre, Australia Department of Health Full time

Role purpose
We are seeking an outstanding and passionate individual to join the Sustaining & Enhancing Capital Programs team. The Project Officer will work as part of the Rural Health Infrastructure Fund (RHIF) to support implementation and ongoing program management of numerous funding programs within the Victorian Health Building Authority (VHBA). The position will have responsibility to provide key support with administration of the submission processing, preparing reports, drafting of correspondence, assisting with the distribution of funds and acquittal claims, change requests and record management. The role is the primary point of contact for system support for internal and external users.
The role requires a self-starter with attention to deal, strong problem solving and stakeholder management skills, who will work closely with, and directly support, the functional branches of the VHBA and the wider department as well as liaise directly with various publicly funded health services across Victoria.

**Are you**:

- Passionate about working collaboratively to achieve project deliverables?
- Committed to delivery of business improvement projects?
- A highly organised individual, looking to work across a breadth of activities?

Key accountabilities
*
- Maintain submission and project data to ensure accurate information on the status of funds provided to Health Services. Take ownership of data quality and resolve any issues.
- Build and maintain positive relationships with stakeholders to facilitate a partnership approach.
- Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming queries.
- Effectively manage program management processes and maintain systems for records management, reporting, contract management and Agency correspondence.
- Contribute to monitoring and evaluating projects to ensure departmental objectives are met.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
- Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Knowledge and skills
*
- Problem solving: seeks all relevant information for problem solving; investigates and probes for the facts; liaises with stakeholders; analyses issues from different perspectives and draws sound inferences from information available; identifies and proposes workable solutions to problems.
- Project management: regularly communicates with, and supports project team members; ensures project objectives are met by anticipating and managing potential and emerging issues.

Personal qualities
*
- Detail focus: observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.
- Flexibility: adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.
- Relationship building: establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.
- Teamwork: cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.
- Self-management: plans and prioritises work to ensure outcomes are achieved; resists the temptation to react immediately without taking time to think things through; uses strengths to contribute constructively and consciously manages the impact of own weaknesses; anticipates own reactions to situations and prepares accordingly.

Specialist expertise
- Demonstrated experience working in projects
- An understanding of the health sector or relevant government agency would be well regarded

Mandatory Vaccination Policy

**HOW TO APPLY**:

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