Document Controller

3 weeks ago


Newcastle, Australia WSP Australia Full time

Flexible working hours and working from home arrangements
- Fantastic Company benefits including extra holiday leave
- Exceptional Career development and career opportunities

**About us**:
With approximately 49,500 talented people globally and 5,400 talented people based in more than 50 offices in Australia and New Zealand, we engineer projects that will help societies grow for lifetimes to come. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisers including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. Our purpose is simple, we exist to future-proof our cities and our environment.

While we are a large global business, we aren’t tied down by bureaucracy. We strive to give our people the freedom and flexibility to make their own decisions, whether this is in their daily work or for progressing their careers.

**Mining**

The mining industry has a pivotal role to play in the green transition, and WSP's team of dedicated mining professionals are supporting the industry in delivering the metals and minerals required for a greener future, in a sustainable and responsible manner. We consider environmental, social and governance factors in tandem with engineering and design decisions that result in more sustainable and resilient solutions. We are experts in our field, and we are passionate about mining.

**The Opportunity**

We are currently looking to hire a Document Controller to join the Mine Infrastructure and Project Delivery (MIPD) team in the Newcastle office. This is an opportunity to join a growing team within the WSP Mining and Energy group where you will be primarily assisting with the delivery of project documentation and deliverables for a wide range of projects. The projects are predominantly in the mining sector focussed on mine infrastructure and minerals processing but with the opportunity to work in water, hydrogen, and renewables, supporting our clients in the transition to a sustainable future.

**What you’ll do**:

- Supporting the successful delivery of engineering projects by our WSP practices, working with various members across the MIPD team to achieve final project outcomes.
- Assisting with the preparation, collation and finalisation of engineering and project documentation including engineering deliverables, maintaining project plans and registers, HSE plans, and other documentation as required
- Collating project reviews and reports utilising information obtained from WSP systems and processes for project manager review.
- Assist with project setup and close-out activities to support project manager in line with WSP procedures and processes.
- Assist with the preparation, issuing and tracking of monthly invoices.
- Assist with maintaining project controls and associated ERP systems, supporting the Project Controls Lead and project manager.
- Project administration to mobilisation, travel requirements, logistics, expenses and other administration requirements.
- Attending and organising meetings as requested to take minutes, follow up actions and record of their completion.
- Administering all document control processes and procedures, using specific software programs for the sharing and transmission of documents. These programs may include but are not limited to: | Team Binder | Aconex | SharePoint | ProjectWise.
- Provide support in a team environment to achieve delivery.

**What we’ll love about you**:

- Previous experience in a project administration role/s within an engineering consultancy environment (or similar).
- Financial management experience including cost control, budgeting, and forecasting is desirable but not essential.
- Excellent interpersonal skills, a strong, proactive, work ethic, and the ability to work well within a team environment and autonomously.
- Demonstrated experience as a Document Controller in an Engineering Consultancy (or similar) supporting major infrastructure or mining projects.
- Excellent written and verbal communication skills and relationship-building skills, both internally and externally.
- An ability to prioritise, negotiate, be thorough, organised and work with a high level of attention to detail.
- Ability to work with mínimal supervision in a fast-paced hybrid office environment.
- Commitment to safety in the workplace.

**What you'll love about us**

At WSP we provide a diverse and inclusive work environment and offer many personal and professional development opportunities that are aimed to help you deliver your best self to the role whilst managing your personal life in balance. We have been recognised for the second consecutive year as a Great Place to Work® with year-on-year increases in employee engagement.

Some of the many benefits we offer our employees include:

- Flexible working hours and working from home
- Glob


  • Document Controller

    6 days ago


    Newcastle, Australia Aris Zinc Full time

    **6 months plus extensions**: - **Based in Kuri Kuri, Newcastle NSW**: - **Onsite**: - **Must have full working rights** Our client is looking for an experienced Document Controller in Newcastle locations. The role requires the following essential skills. **Required Skills**: - Extensive knowledge of document control practices - Understanding in the...

  • Document Controller

    4 weeks ago


    Newcastle, Australia Monica Clare Recruitment Full time

    6-month contract with the possibility to go permanent - Attractive hourly rate on offer - Join a fun supportive team of industry leading professionals Due to an increase in projects, our client is seeking an **Experienced Document Controller**. As Document Controller, you will oversee various projects across Newcastle and the Hunter Valley. This will be...


  • Newcastle, Australia NSW Government -TAFE NSW Full time

    **BE BOLD. BE AMBITIOUS. MAKE YOUR NEXT MOVE THE RIGHT ONE.** - Be part of a value driven organisation that supports flexible working and offers work life balance - Competitive salary package and access to multiple benefits - Permanent full-time position Our goal is for TAFE NSW to be more than a workplace for our people. We are a proud, passionate, and...


  • Newcastle, Australia HumanKapital Full time

    Work for an industry leader in the motorhome industry - Full time permanent position - Progressive and growing organisation HumanKapital is a full suite Human Resources, Recruitment and WHS services provider. Our client, located in Lake Macquarie, is a successful and respected Australian favourite in the motorhome industry. The dealership offers both new...


  • Newcastle, Australia Kinexus Australia Full time

    **THE ROLE** Our client is currently looking for an Air Traffic Control Migration Specialist to join their team on a permanent basis. A strong Defence background and an NV1 Security Clearance is essential as well as a positive attitude and the flexibility to take on tasks that may be outside of your job description. The primary focus of the role is to...


  • Newcastle, Australia Life Without Barriers Full time

    About the Role Reporting to the Finance Transactions Service Manager you will assist with driving change, projects, process improvements and implementing best practice across the Finance Transactions Services group. The role will focus on enhancing continuous control monitoring across the FTS functions but particularly in relation to accounts payable...


  • Newcastle, Australia Nepean (AU) Full time

    Nepean Power is a privately-owned Australian manufacturer specialising in high quality electrical industrial equipment. Our products can be found throughout the Australian and international mining, construction and industrial sectors. We are currently offering a fantastic opportunity for someone looking to further their administrative career in a diverse and...

  • Supervisor - Laydown

    4 weeks ago


    Newcastle, Australia UGL Limited Full time

    UGL’S Utilities team designs, constructs and maintains critical infrastructure across the water and power sectors. Ranging from wastewater treatment plants to power stations. We design and construct the following assets: power generation, transmission lines, substations, electrical distribution networks, water and wastewater treatment plans and water...

  • Administrator

    4 weeks ago


    Newcastle, Australia WSP Australia Full time

    Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow! **Project Administrator**: Our Water team takes a holistic and sustainable approach to managing the use of water resources. We support governments, investors, developers, manufacturers, utilities, and corporations by mitigating risks, meeting regulatory requirements,...


  • Newcastle, Australia National Pump & Energy Full time

    As the Environmental Field Technician, you will work on water management projects from conception and planning to implementation and completion. **About National Pump & Energy**: We provide the benefits you expect from a leading national company, but what makes us different? **Rewarding Work **- Being leaders in our industry, we offer a diverse fast-paced...


  • Newcastle, Australia University of Newcastle Full time

    Full time 6-month fixed term opportunity based at our Callaghan Campus - Higher Education Worker Level 4 + 17% superannuation - Be responsible for the collection and processing of amounts owed to the University **Be challenged and imagine with us**: As Accounts Receivable Officer, you will ensure the timely collection and processing of all amounts owed to...


  • Newcastle, Australia Recruitment Revolution Full time

    Join a engineering company based in Newcastle with a diverse range of machinery - Electrical focus - Role with growth and development potential Recruitment Revolution is excited to be working with a leading OEM of specialist equipment for the mining, water, defense and transport industries. Their key strength lies in large-scale project management and enjoy...


  • Newcastle, Australia WSP Australia Full time

    Flexible working hours and working from home arrangements - Fantastic Company benefits including extra holiday leave - Fantastic Career development and career opportunities This role is based in the Hunter Valley The Contract and procurement specialist is responsible for the efficient and cost-effective operational control of MIPD project delivery teams...


  • Newcastle, Australia GFG-Alliance Full time

    We are on the lookout for an initiative-focussed individual with a strong work ethic, eye for detail, and ability to problem solve. The ideal candidate will have; Mechanical trade essential (dual trade desirable) Crane experience / qualifications Safety as a core value Strong interpersonal and communication skills Understands maintenance...

  • Project Coordinator

    6 days ago


    Newcastle, Australia Verve Partners Full time

    Beresfield location, purpose built offices - Excellent team culture and supportive management - Contract to Permanent opportunity, ASAP start Are you a highly organized and proactive individual with a passion for projects in the Civil Construction sector? We are seeking a talented Project Coordinator to join a dynamic team. As a Project Coordinator, you...

  • Systems Analyst

    6 days ago


    Newcastle, Australia InfraBuild Full time

    **About the role**: Reporting to the Fulfilment Systems & Development Manager the systems analyst is a key member of the Fulfilment Systems team and is instrumental in delivering value to the business through the development, support, and control of key Fulfilment systems and processes in the integrated SAP S4 HANA environment. - **This role is based in...


  • Newcastle, Australia Star Group Full time

    Multiple Project Opportunities Available! Join the Engineering & Infrastructure Team Today. We believe the success of our business comes from our people. We seek experienced industrial electricians to join the team that delivers various water and wastewater projects in the Greater Hunter Region and the opportunity to work across multiple project sites.Key...

  • Supplier Risk Manager

    4 weeks ago


    Newcastle, Australia Clifford Chance LLP Full time

    JR-5616 - Newcastle - Business Services & Facilities - Permanent **Job Description**: **Job Overview** The Clifford Chance Procurement department seeks to _'position Procurement at the heart of operational excellence'_; providing commercial and strategic advice and support to our stakeholders regarding pre - and post-contract management processes,...


  • Newcastle, Australia UGL Limited Full time

    We are currently seeking an experienced **_Welding Supervisor_** to join our Bennett’s Green workshop on a permanent basis. - This role has the responsibility to actively promote and implement the UGL Engineering Management System in compliance with all relevant legislation and industry standards for Quality whilst providing instruction for all welding...


  • Newcastle, Australia Maas Group Full time

    MAAS Group Holdings (ASX: MGH) is a multi-national company experiencing sustained growth across its key business units of Property Development, Civil Works, Plant Hire, Construction Materials, Electrical and Under Ground Mining & Tunnelling. MAAS Group’s continued growth is underpinned by a substantial, committed delivery pipeline of projects and further...