Es Level 1-range 5 Operations

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 26/02/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Other

Reference: 1398027

**Selection Criteria**:
SC1 Demonstrated high level competency in scheduling and or rostering events in a large secondary school.

SC2 Possess the knowledge, expertise, or capacity to use timetabling and daily organiser software such as Edval.

SC4 Demonstrated ability to work within established guidelines, to self-manage time and solve any issues as they arise.

SC5 Highly developed communication and interpersonal skills.

**Role**:
The Operations Manager, PA and College Timetabler provide strategic support to the principal class and College Business Manager.

The Operations Manager, PA and Timetabler works closely with the Principal Class to ensure the smooth operation of the college timetable. In addition, they will assist the principal directly in managing their diary, provide whole school event oversight and support and manage key school event planning.

There is a requirement to perform the completion of tasks in an accurate, confidential and time efficient manner.

The position requires exemplary customer service skills in order to communicate with all stakeholders within the community including parents, teachers, students, principal class, as well as possessing an ability to work under pressure in order to meet deadlines.

In addition, the position requires:

- Excellent organisational and interpersonal skills.
- An ability to work independently with confidence and initiative.
- Excellent oral and written communication skills.
- An ability to work as part of a team and contribute towards achieving the goals and objectives of the school.
- Proficiency with CASES 21.
- Familiarity with the Microsoft packages (Outlook, Word, Excel, Power-point).
- Maintain strict confidentiality at all times.
- Proven ability to troubleshoot technical problems and timetable related issues.

**Responsibilities**:
**The Operations Manager, PA and Timetabler will**:

- Create a whole school functioning timetable as directed by the principal class, with ultimate responsibility aligned to the college principal and which promotes effective teaching and learning.
- Have an in-depth knowledge of Edval or an equivalent timetabling package.
- Review and oversee the publication and implementation of an annual timeline and process for the development of the College timetable.
- Consult with the leadership team regarding the number of classes, periods and staffing requirements to enable timely decision making in relation to College planning.
- Conduct an annual evaluation of the timetable in relation to curriculum, staffing and other resourcing priorities, and provide advice to the leadership team.
- Identify and resolve timetable problems and find appropriate solutions where there are potential conflicts.
- Work with the leadership team and Human Resources Manager/ Daily Organiser to staff the timetable when staff are on leave.
- Communicate timetable information to all staff in a timely manner.
- Liaise with enrolment and exits officer(s) and year level leaders to keep up to date with student exists and enrolments.
- Work with and advise, Principal staff on timetable groupings, blockings, allotments and allowances.
- Generate all exam schedules, including trial exams, in conjunction with Principal class responsible for teaching and learning and assessment and reporting.
- Liaise with the Principal class directly to provide alterations to the timetable as necessary.
- Provide administration support as directed when required by the college Business Manager and/ or Principal, notably reception, sick bay and college announcements.
- Provide record keeping and assistance where required formatting school policies and other school documentation such as marketing material and college handbooks.
- Provide input and assistance to the maintenance of the college school website
- Support college administration of NAPLAN, Compass, VCE exams and other major events as required.
- Organise school tours.
- Assist the principal directly inclusive of diary and calendar management, major events and other administrative tasks as directed by the principal.
- Take minutes for meetings involving the principal, including Principal Class.
- Manage the time in lieu process for the college.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exempla

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