Es Level 1-range 5 Operations

1 week ago

Melbourne, Victoria, Australia Schools (Government) Full time

Location:
Melbourne | Southern Metropolitan

Job type:
Full time / From 26/02/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Other

Reference:

Selection Criteria:

SC1 Demonstrated high level competency in scheduling and or rostering events in a large secondary school.

SC2 Possess the knowledge, expertise, or capacity to use timetabling and daily organiser software such as Edval.

SC4 Demonstrated ability to work within established guidelines, to self-manage time and solve any issues as they arise.

SC5 Highly developed communication and interpersonal skills.

Role:

The Operations Manager, PA and College Timetabler provide strategic support to the principal class and College Business Manager.


The Operations Manager, PA and Timetabler works closely with the Principal Class to ensure the smooth operation of the college timetable.

In addition, they will assist the principal directly in managing their diary, provide whole school event oversight and support and manage key school event planning.

There is a requirement to perform the completion of tasks in an accurate, confidential and time efficient manner.


The position requires exemplary customer service skills in order to communicate with all stakeholders within the community including parents, teachers, students, principal class, as well as possessing an ability to work under pressure in order to meet deadlines.


In addition, the position requires:

  • Excellent organisational and interpersonal skills.
  • An ability to work independently with confidence and initiative.
  • Excellent oral and written communication skills.
  • An ability to work as part of a team and contribute towards achieving the goals and objectives of the school.
  • Proficiency with CASES 2
  • Familiarity with the Microsoft packages (Outlook, Word, Excel, Powerpoint).
  • Maintain strict confidentiality at all times.
  • Proven ability to troubleshoot technical problems and timetable related issues.

Responsibilities:

The Operations Manager, PA and Timetabler will:

  • Create a whole school functioning timetable as directed by the principal class, with ultimate responsibility aligned to the college principal and which promotes effective teaching and learning.
  • Have an indepth knowledge of Edval or an equivalent timetabling package.
  • Review and oversee the publication and implementation of an annual timeline and process for the development of the College timetable.
  • Consult with the leadership team regarding the number of classes, periods and staffing requirements to enable timely decision making in relation to College planning.
  • Conduct an annual evaluation of the timetable in relation to curriculum, staffing and other resourcing priorities, and provide advice to the leadership team.
  • Identify and resolve timetable problems and find appropriate solutions where there are potential conflicts.
  • Work with the leadership team and Human Resources Manager/ Daily Organiser to staff the timetable when staff are on leave.
  • Communicate timetable information to all staff in a timely manner.
  • Liaise with enrolment and exits officer(s) and year level leaders to keep up to date with student exists and enrolments.
  • Work with and advise, Principal staff on timetable groupings, blockings, allotments and allowances.
  • Generate all exam schedules, including trial exams, in conjunction with Principal class responsible for teaching and learning and assessment and reporting.
  • Liaise with the Principal class directly to provide alterations to the timetable as necessary.
  • Provide administration support as directed when required by the college Business Manager and/ or Principal, notably reception, sick bay and college announcements.
  • Provide record keeping and assistance where required formatting school policies and other school documentation such as marketing material and college handbooks.
  • Provide input and assistance to the maintenance of the college school website
  • Support college administration of NAPLAN, Compass, VCE exams and other major events as required.
  • Organise school tours.
  • Assist the principal directly inclusive of diary and calendar management, major events and other administrative tasks as directed by the principal.
  • Take minutes for meetings involving the principal, including Principal Class.
  • Manage the time in lieu process for the college.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

Victorian government schools are child safe environments.

Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

All schools have a Child Safety Code of Conduct consistent with the department's exempla

  • Ed Support Level 1-range 2

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Part time / From 27/01/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Administration/SecretarialReference:Selection Criteria:SC1 Demonstrated experience and skills in coordinating a first aid support function.SC2 Demonstrated capacity to supervise the work of other support...

  • Ed Support Level 1-range 2

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Southern MetropolitanJob type: Part time / From 04/03/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference:Selection Criteria:SC1¿¿¿ Demonstrated experience and skills in coordinating a specific education support function.SC2¿¿¿ Demonstrated capacity to supervise the...

  • Es Level 1-range 2

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Eastern MetropolitanJob type: Part time / From 27/02/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect...

  • Es Level 1-range 2

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Eastern MetropolitanJob type: Part time / From 06/02/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.SC2 Demonstrated...

  • Careers Practitioner ES Level 1, Range 4

    1 week ago

    Melbourne, Victoria, Australia State Government of Victoria, Australia Full time

    Careers Practitioner ES Level 1, Range 4 Job posted: 11/06/2024 Location: Melbourne | Southern Metropolitan Job type: Full time / From 15/07/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Education and Training Reference: Selection Criteria SC1Extensive knowledge and experience of Vocational Education and Training (VET),...

  • Ed Support Level 1-range 3

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Northern MetropolitanJob type: Part time / From 27/01/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Administration/SecretarialReference:Selection Criteria:SC 1 Demonstrated capacity to effectively coordinate the administrative demands associated with the role of daily organiser in a multi campus...

  • Cleaner (Ed Support Level 1-range 2)

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Southern MetropolitanJob type: Full time / From 20/05/2024Organisation: Schools (Government)Salary:Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Capacity to undertake routine tasks across a range of functions in one or more work areas within a school environment.SC2 Demonstrated capacity to...

  • Es Integration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Western MetropolitanJob type: Full time / From 22/01/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC 1 Demonstrated high interpersonal communication skills and experience working collaboratively as a member of a team whilst maintaining confidentialitySC...

  • Es 1-range 3: Instrumental Music

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Part time / From 24/04/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Demonstrated capacity to deliver instruction in the instrumental music program, piano, individually and/or in small groups.SC2 Demonstrated capacity...

  • Ed Support Level 1-range 3

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Southern MetropolitanJob type: Full time / From 21/08/2023Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Human ResourcesReference:Selection Criteria: Demonstrated knowledge and experience in respect to human resource and records systems, along with the ability to meet DE HR compliance. High level...

  • ES - Instrumental Music Instructor - Voice (Ed Support Level 1-Range 3)

    1 week ago

    Melbourne, Victoria, Australia State Government of Victoria, Australia Full time

    ES - Instrumental Music Instructor - Voice (Ed Support Level 1-Range 3)Job posted: 28/05/2024Job type: Part-time, specific dates from 15/07/2024 to 09/2024Organisation: Schools (Government)Salary: Not providedOccupation: Education and TrainingReference: Not specifiedSelection CriteriaBullet Points- Demonstrated experience in coordinating instrumental music...

  • Es Level 1-range 2 Integration Aide

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Part time / From 24/04/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Demonstrated experience and skills in coordinating a specific education support function.SC2 Demonstrated capacity to supervise the work of other...

  • Es Learning Diversity

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Northern MetropolitanJob type: Part time / From 27/05/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect...

  • Ed Support Level 1-range 3

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Full time / From 06/03/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:SC1 Experience and/or ability in the development and implementation of programs that foster resilience in young people and address their social,...

  • Es 1-range 3

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Part time / From 27/03/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: OtherReference:Selection Criteria:KSC1. Demonstrated qualifications and experience / ability to instruct and support the learning of string instruments.KSC2. Demonstrated high level oral and written...

  • Administration and HR Assistant, Es Level 1-range

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Eastern MetropolitanJob type: Part time / From 10/06/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference:Selection Criteria:KSC1 Significant understanding and experience of school office management practices and processes including an ability to co-ordinate completion of...

  • Es Level 1-range 4 Wellbeing Coordinator

    1 week ago

    Melbourne, Victoria, Australia Schools (Government) Full time

    Location: Melbourne | Eastern MetropolitanJob type: Full time / From 15/07/2024Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Education and TrainingReference:Selection Criteria:Highly developed communication and interpersonal skills, including the ability to work together and network with people from diverse professional, cultural...

  • Inclusion Coordinator Es Level 1-range 3

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | CranbourneJob type: Full time / From 24/04/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: OtherReference:Selection Criteria:Selection CriteriaSC1 Demonstrate an exemplary ability to provide stimulating educational programs developing positive relationships with students who have a disability, and who may...

  • Admin / Finance Assistant - Es Level 1-range 2

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Southern MetropolitanJob type: Full time / From 15/05/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Administration/SecretarialReference:Selection Criteria:SC1**: Demonstrated experience and skills in working in a busy reception setting.SC2: Demonstrated high level ability to follow direction, use...

  • Gardener - Es Level 1 Range 2

    1 week ago

    Melbourne, Victoria, Australia Education and Training Full time

    Location: Melbourne | Western MetropolitanJob type: Full time / From 24/04/2023Organisation: Education and TrainingSalary: Salary not specifiedOccupation: Facilities ManagementReference:Selection Criteria:SC1 Demonstrated experience and ability to efficiently undertake general gardening tasks, maintain grounds work within a school environment, including the...