Executive Assistant, Melbourne

7 months ago

Melbourne, Australia CyberCX Full time

Experience in complex calendar management in a matrixed organisation
- Proven ability to understand business priorities
- Exceptionally organised, relentlessly resourceful

**About Us**
CyberCX is the leading independent cyber security services organisation in Australia and New Zealand. CyberCX is Australia’s greatest force of cyber security professionals. CyberCX has united the country’s most trusted cyber security companies to deliver the most comprehensive end to end cyber security services offering to Australian enterprises and governments.

**The Role**
The primary responsibility is achieving CyberCX goals, through the executive administration and office management, collaboration and engagement with ELT teams, building trusted partnerships with clear channels of communication and aligning administrative support to their needs.

Our Administrative Business Partners (EA's) are expected to maintain and manage the distribution of highly confidential communications and are delegated significant authority to act autonomously and independently with regards to their core duties and unique projects.

Role responsibilities as follows (but not limited to):

- Provide executive administrative support and in addition to providing office and facilities management
- Maintain complex calendars including vetting, prioritising, and providing recommendations to support key priorities and objectives
- Structure cadence of calendars to support long-term business objectives
- Manage end to end travel schedules and coordination, inclusive of air and ground transportation, hotel reservations, security, visas, and other travel documentation as and when needed
- Maintain an efficient flow of information between all levels of the business, including internal and external contacts of business plans and priorities
- Attend business meetings to assist and/or own the agenda to ensure follow-through on action items and deliverables
- Partner with the Administration, IT and Finance Functions to support staff and other internal/external stakeholders to manage and resolve needs and issues as they arise
- Assist with the project lifecycle, providing support, with business unit initiatives, inclusive of setting and maintaining project timelines, identifying and mitigating risks
- Support active management of budget, purchase order processing, expense report submissions to ensure expense policy compliance

**About you**
This is an exciting opportunity, a unique chance to be part of a high-growth business where no two days will be the same.

What we’re looking for:

- Ideally 3 years senior leader support experience, with some C-level support experience preferred
- Experience in complex calendar management in a matrixed organisation
- Proven ability to understand business priorities in order to independently and successfully manage an executive calendar(s)
- Exceptionally organised, relentlessly resourceful, calm under pressure, strategic multi-tasker, with a deep love of logistics and ability to thrive in a dynamic start-up environment.
- Exceptional stakeholder engagement and communication skills with an ability to build credibility with senior management and internal working teams within CyberCX
- Strong problem-solving skills and the ability to translate information into creative solutions to benefit the business.
- Well-presented and polished professional in your approach to business
- Thrive in a high-pressure environment, with the ability to juggle and prioritize multiple tasks and priorities
- Ego-free and keen to learn - you strive to get better every day, and don’t mind doing the little things to keep a business running at full speed
- Highly ethical, with a trustworthy and assured manner
- Australian Citizenship (mandatory) and the ability to hold NV1 Security Clearance

**Benefits**
Our values determine how we show up for our team and our customers. We are customer obsessed and we strive to go above and beyond by continuously innovating showing value through measurable outcomes.

We offer a generous salary package with great employee perks such as:

- Birthday Leave (yes please), Mental Wellness Day, Volunteer leave
- Corporate discounts on a huge variety of retail stores through our partners
- Health Clubs (gyms) and virtual gym classes

We’re in a very exciting eco-system where you can get in and be part of the growth and shaping of the company which represents an opportunity for diversity in your role and a real sense of satisfaction as you see the difference your contribution makes.
- Agencies should note that unsolicited resumes will _
**_not_**:

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