Executive Assistant and Services Coordinator

2 months ago

Eagle Farm, Australia CW Aviation Security Consulting Full time

**About us**:
CW Aviation Security Consulting (CW-ASC) is a consulting company that works with government and industry at the regulatory and operational level on aviation security and facilitation strategy, governance, oversight, and training.

CW-ASC’s clients include foreign governments, foreign airports, international aviation organisations, the Australian Government, Australian airports, Australian security screening providers, regulated air cargo agents, and other consulting companies.

Its mission is to empower organisations to unlock the social and economic benefits that come with secure and reliable air transport connectivity.

**It specialises in**:

- Change management, including turning around under-performing teams in challenging environments
- Advising governments and industry in distressed regulatory environments
- Developing strategies to lift organisations up to international best practice
- Advising on start-up or transitional screening operations; and
- Conducting in-depth audit and compliance reviews and vulnerability assessments.

CW-ASC’s core values are sustainability, partnership, communication and integrity.

CW-ASC is also the parent company of Accreditation Group, which assists the aviation, air cargo, and maritime industries meet their Australian Government security screener accreditation requirements in accordance with the Department of Home Affairs Cyber and Infrastructure Security Centre Screener Accreditation Scheme.

CW-ASC is only small, but we’re growing, and we need an experienced Executive Assistant / Services Coordinator to be part of that growth.

**About the job**:
We need someone who is an all-rounder, who loves to problem solve, and enjoys new challenges and learning new things.

Experience as an EA or services coordinator is essential. The role would suit someone with experience working in small firms who have been called on to do a little bit of everything.

If you have experience setting up systems and procedures, we’d love that too. As the business is evolving, we’re setting up a lot of new processes, and it’d be great if you could be a part of that. Experience with Excel, Xero (or similar), database or rostering systems, invoicing. All of this would be looked on very favourably.

**What we need**
- Experience organising travel and doing expense acquittal
- Finance/bookkeeping skills (experience with Xero would be great)
- Invoicing
- Payroll / superannuation
- Experience with Word, Excel
- Great written and verbal communication skills.
- Database management, and basic data analysis, including reviewing screener data to determine when they need to be accredited
- Entering new screeners into the accreditation system, and managing our screener accreditation database
- Client follow up and accreditation scheduling
- Accreditation schedule management

**What would be great, but not essential**
- Experience setting up systems and procedures. This is a new business, and the accreditation scheme is a new scheme, so if you have experience setting up bookkeeping systems, and databases to keep track of accreditors and client needs, we want to hear from you.
- Website/IT savvy
- Marketing, promotion, social media
- Experience with PowerPoint
- Experience writing proposals or quotes

You will need to be able to work independently and make independent decisions at times.

You’ll also need to be comfortable working remotely, which can feel isolating at times. But you’ll spend a lot of time coordinating with the Director, clients, sub-contractors and Accreditors, so there will be plenty of opportunities to interact with people (even if it’s just virtually).

At the end of the day, we can train skills, but we can’t train attitude, so if you meet a lot of these requirements (but not all of them), and you have a history of having a positive attitude, great work ethic, and the ability to learn, then we want to hear from you.

The hours are flexible. It would suit someone who needs school hours flexibility, someone returning to the workforce after a career break, or an experienced person towards the end of their career who is seeking a flexible role.

As CW-ASC is a growing company, there is a genuine opportunity for this role to grow with us, both in terms of hours and responsibility.

**What we offer**:

- $41.50 per hour plus 11% superannuation
- Remote working and flexible working hours (one day per fortnight in the office, and the rest from home, or on the beach, or in a hot air balloon. If the work is getting done, it doesn't matter where you are).
- The opportunity to grow the position as the business grows
- The opportunity to do your part to keep airline and cruise ship passengers secure
- Autonomy and responsibility
- A supportive working environment where you know that you’re valued, and you know that you can ask questions and challenge existing processes
- The training, development and mentoring you need to do your job.

**Job Type**: Casual

Pay: $

  • Customer Service Executive

    5 months ago

    Eagle Farm, Australia Carbiz Rentals Full time

    **$50k-$60k Base + Super + APR + Bonus Incentives!**: - **Full-time opportunities available!**: - **Collaborative team culture and surrounded by like-minded individuals!** **Carbiz is looking for proactive, friendly, and meticulous individuals to join our Operations team as Customer Service Executives.** **About Us**: Your success is our success! Carbiz...

  • Executive Office Coordinator

    1 week ago

    Eagle Farm, Queensland, Australia G James Full time

    Company OverviewG.James is a leading integrated glass and aluminium manufacturer and contractor, employing 2000 people with operations throughout Australia. With 107 years of experience, we are committed to delivering high-quality products and services.About the RoleWe are seeking an experienced Administrator to join our team at G.James Windows and Doors...

  • Customer Service Executive

    5 months ago

    Eagle Farm, Australia Carbiz Rentals Full time

    **Join Our Winning Team and Ignite Your Career!** Ready to join a fast-growing industry leader and be part of an amazing team? We're seeking exceptional individuals with strong negotiation and relationship-building skills. At Carbiz, we prioritise your growth and development, offering comprehensive training and long-term career opportunities. Whether you're...

  • Customer Service Executive

    5 months ago

    Eagle Farm, Australia Carbiz Rentals Full time

    **Join Our Winning Team and Ignite Your Career!** Ready to join a fast-growing industry leader and be part of an amazing team? We're seeking exceptional individuals with strong negotiation and relationship-building skills. At Carbiz, we prioritise your growth and development, offering comprehensive training and long-term career opportunities. Whether you're...

  • Office Coordinator

    3 months ago

    Eagle Farm, Australia Lorna Jane Full time

    About the role Based in our Brisbane Head Office, we have an exciting opportunity for an Office Coordinator to join Lorna Jane. As the Office Coordinator, you will be responsible for delivering outstanding administrative and customer service support to both internal team members and external stakeholders. Your key duties will include managing the front desk,...

  • Digital Marketing Coordinator

    5 months ago

    Eagle Farm, Australia Lorna Jane Full time

    The growth of Australia’s leading Activewear brand has opened an amazing opportunity within our Marketing team as a Digital Marketing Coordinator at our Lorna Jane HQ, based in Eagle Farm. Reporting into the Head of Digital Marketing, the Digital Marketing Coordinator will support in elevating brand awareness and growth across all sales channels. You...

  • Raisedrill Safety

    2 months ago

    Eagle Farm, Australia Redpath Mining Contractors and Engineers Full time

    **About Redpath Australia** The Redpath Group is a leading international mining contractor with projects throughout Australia and across the globe. We specialise in the shaft sinking, mine development, contract mining, raiseboring, underground construction, coal mining, engineering & technical services and specialty services to the underground...

  • Service and Warranty Coordinator

    3 weeks ago

    Eagle Farm, Queensland, Australia MCT Group Full time

    About the OpportunityMCT Group is seeking an experienced Service and Warranty Coordinator to join our dedicated and experienced team. The ideal candidate will be an experienced, reliable and self-motivated team player providing great customer service.The preferred candidate will have a minimum of 2 years previous experience in a Service Advisor or similar...

  • Executive Assistant

    2 days ago

    New Farm, Australia Burger Urge Full time

    Dynamic Work Environment: Experience a vibrant workplace that encourages creativity and innovation - Career growth and promotion pathways - Vibrant and enjoyable team in a dynamic fun setting Burger Urge is seeking an organized, proactive Executive Assistant to support our leadership team at HQ. This role involves managing calendars, scheduling meetings,...

  • Service Coordinator

    3 months ago

    Eagle Farm, Australia Janus International Australia Full time

    **About the Company** Janus International Australia - We are part of the Janus Group, the world-leading supplier of premium self storage products and specialise in the consultation, design, manufacture, and installation of self storage units across Australia and New Zealand. We are also experts in facility service and maintenance along with automation and...

  • Service and Warranty Coordinator

    4 weeks ago

    Eagle Farm, Queensland, Australia MCT Group Full time

    About the RoleWe are seeking an experienced and reliable Service and Warranty Coordinator to join our dedicated team at MCT Group.The ideal candidate will have a minimum of 2 years previous experience in a Service Advisor or similar position, with exceptional customer service and communication skills.Key responsibilities include meeting and greeting...

  • Executive Assistant

    2 days ago

    New Farm, Australia Burger Urge Full time

    Burger Urge is seeking an organized, proactive Executive Assistant to support our leadership team at HQ. This role involves managing calendars, scheduling meetings, coordinating travel, preparing reports, and facilitating smooth communication across departments.Executive AssistantBurger Urge (BU) have been making delicious and juicy burgers for 15 years! We...

  • Service Coordinator

    5 months ago

    Eagle Farm, Australia Page Personnel Full time

    Temp to perm opportunity - Competive rates **About Our Client**: Established mining organsation - Create and maintain a database for generic & site (contract) specific work procedures, JSA's, JHA's and Tool Box Meeting discussion points. - Create "Work Packs" for the scheduled shutdown, to include time sheets, itineraries, Tool Box meeting discussion...

  • Customer Service Executive

    5 months ago

    Eagle Farm, Australia Carbiz Full time

    **Join Our Winning Team and Ignite Your Career!** Ready to join a fast-growing industry leader and be part of an amazing team? We're seeking exceptional individuals with strong negotiation and relationship-building skills. At Carbiz, we prioritise your growth and development, offering comprehensive training and long-term career opportunities. Whether you're...

  • Customer Service Experience Coordinator

    4 days ago

    Eagle Farm, Queensland, Australia MCT Group Full time

    About the MCT GroupA competitive salary package of AU$80,000 - AU$90,000 per annum is on offer to a suitable candidate.We are seeking an experienced and reliable team player to provide exceptional customer service as our Service and Warranty Coordinator. This role involves being the main point of contact for customers throughout their service experience,...

  • Customer Service Coordinator

    3 weeks ago

    Eagle Farm, Queensland, Australia MCT Group Full time

    Join Our Team As A Customer Service CoordinatorMCT Motorsport is seeking an experienced Customer Service Coordinator to lead and further develop our business into the future.About UsMCT Motorsport is a fast-moving and progressive business that operates within the motor car industry. We specialise in buying cars, Australia wide, and have grown to become Qld's...

  • Customer Service Coordinator

    6 months ago

    Eagle Farm, Australia Coates Full time

    **About us** Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC. **The next step in your career starts here** - Permanent full-time position -...

  • Service Coordinator

    6 months ago

    Eagle Farm, Australia Enerflex Ltd Full time

    **Summary**: Opportunity to join the QGC service team as a Service Coordinator to provide operational support. **Principle Responsibilities and Duties**: - _ Provide support to the QGC service teams_ - Raise and issue Extension of Time (EOT’s) and Variations - _ Updating of registers_ - Liaise with the branches to ensure equipment is made available on...

  • Phone Repair Service Coordinator

    2 weeks ago

    Eagle Farm, Australia Renewable Care Full time

    _**Phone Repair Service Coordinator **_ **The Role** We are currently seeking a detail-oriented and highly organised individual to join our team as a Mobile Device Repair Claims coordinator. In this role, you will play a crucial part in assessing and processing repair claims. These service claims relate to damaged devices which need to be repaired either...

  • Service Delivery Coordinator

    5 months ago

    Eagle Farm, Australia KBH Solutions Full time

    Based in Eagle Farm Mon to Fri 8am to 4pm - Salary on offer of $64K plus Super - Blend of Customer Service and Administration This leading organisation based in Eagle Farm are seeking an enthusiastic Service Delivery Coordinator and Customer Service Administrator to join their busy team. In this role, you will provide first response for service enquires and...