Office Coordinator

4 months ago

Eagle Farm, Australia Lorna Jane Full time

About the role
Based in our Brisbane Head Office, we have an exciting opportunity for an Office Coordinator to join Lorna Jane.
As the Office Coordinator, you will be responsible for delivering outstanding administrative and customer service support to both internal team members and external stakeholders. Your key duties will include managing the front desk, maintaining a clean and organised office environment, coordinating travel arrangements, credit card administration, providing personal assistance to the CEO (such as managing their calendar and overseeing credit card use), and coordinating events.
**You’ll be responsible for**:

- Upholding the welcoming face of Lorna Jane, greeting visitors, clients, and team members with professionalism and warmth
- Managing incoming calls, directing them to the appropriate departments or individuals promptly
- Maintaining a tidy and organized reception area, always ensuring a welcoming atmosphere
- Providing administrative support to HQ departments by assisting with inquiries and facilitating communication between teams
- Coordinating and schedule appointments, meetings, and conference room bookings as required, including managing the CEO's calendar to ensure efficient time management
- Liaising with external vendors and service providers to ensure seamless operations
- Assisting with ad hoc tasks as required to support the smooth operations of the office, ensuring all administrative needs are met efficiently and promptly
- Upholding high standards of cleanliness and organization at the reception area and communal spaces inclusive of meeting rooms, kitchen and bathroom areas
- Managing the cleaning contract for HQ, conducting monthly walks with the vendor to ensure compliance with agreed terms
- Monitoring and manage office supplies, ensuring availability and efficient usage
- Assisting team members with travel arrangements, including booking flights, accommodations, and transportation
- Managing corporate credit cards, reconciling expenses, and maintaining accurate records
- Assisting in coordinating company events, including logistics, venue coordination, catering, and managing RSVPs as required
- Collaborating with various teams to ensure the smooth execution of events and activities
- Ensuring events are delivered within budget guidelines
- Maintaining reception area is always clean and organised, including desk space and storage room

**About You**:

- Previous experience in a customer service or administrative role
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office suite and other office management software
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritise responsibilities effectively
- Proactive attitude with a customer service-oriented mindset

What's in it for you?
- Work for an iconic and innovative Australian brand, with a strong, relevant message and a premium product
- Wear activewear to work with a generous discount to the latest Lorna Jane collections
- Free onsite parking
- Onsite Nourish Café and complimentary breakfast
- Access to employee discounts through our LJ Perks initiative

Activate your career now - APPLY NOW

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