Executive Assistant
3 weeks ago
Our client is a leading global Investment Bank seeking an Executive Assistant for an initial 12-month contract with a view to turning permanent
**Key responsibilities**:
- Extensive, complex diary management, including coordination of internal and external meetings, calls, and video conferences.
- Maintain team diaries and contacts
- Telephone answering is a priority & accurate and prompt messages and assistance
- Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities, and travel policy guidelines
- Expenses & accurately complete expense reports for a team of bankers each month Assisting bankers and general administration tasks, sourcing and collate research information, news runs and project materials as required.
- Coordinate couriers and outgoing mail, distribute incoming mail
- General administration, including document production (Word) when required; ad hoc project work
- Client entertainment & organize ad hoc lunches, and dinners; work with
- Events Manager and bankers to invite clients to events
- Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
- Build and maintain relationships with staff in offshore offices
**Experience**:
- Excellent written and verbal communication skills
- Prior Investment banking or financial services EA / PA/ TA experience
- Experience in providing support and senior levels of an organization
- Able to manage priorities and conflicting issues in a professional manner
- Proficient in Microsoft Office Programs
- Extensive experience in admin in a fast-paced environment
**Contact Us in Sydney**:
LEVEL 26, 1 BLIGH STREET
SYDNEY NSW 2000
**Phone**:+61 2 8246 8900
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