Clinics Administrator
8 months ago
Location: Western Region | Ballarat
Job type: Full time
Organisation: Grampians Health
**Salary**: Salary not specified
Occupation: Administration/Secretarial
Reference: 17425
**Clinics Administrator, Specialist Clinics**
**Grade 4 (HS4) From $42.34 hourly rate**
**80 hours fortnight, monthly ADO**
**About Grampians Health**
Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.
This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.
A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.
Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.
**About the role**
The Clinics Administrator is an integral role in the effective and efficient operation of all the clinics, as well as template management and supervision of the Data and Training Team, within Specialist Outpatient Clinics, on a day to day basis. Directly reporting to the Nurse Unit Manager (NUM), liaising with the Associate Nurse Unit Managers (ANUM), in conjunction with medical, nursing, and clerical staff, to facilitate an integrated model of care, will be a key part of this senior administrative role.
**Key Responsibilities**
- Participate in the process of recruitment, selection and retention of administration staff.
- Coordination Specialist Outpatient Clinics Data and Training administration team, including the monitoring and oversight of the clinics template, and data, collection, analysis, monitoring, consolidation and submission requirements in accordance with the Victorian Department of Health.
- Developing a standard approach for the operation of Specialist Clinics at Grampians Health including a suite of governance documentation and maintenance of same.
**Skills and experience**
**Essential**
- Knowledge and solid experience within Specialist Outpatient Clinics in a public hospital
- Demonstrated ability to work with a high level of autonomy and accountability
- Demonstrated strong analytical, conceptual and problem-solving skills
- Exceptional understanding of VINAH data, and rectification of errors
**Desirable**
- Experience, knowledge and understanding of continuous improvement in health care
- Experience with scheduling, rostering and template creation and upkeep
- Post graduate qualifications in a relevant field
- MS Visio
**Grampians Health Culture & Benefit**
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Discounted on-site parking
- Access to discounted health club membership
- Staff rewards and recognition programs
- 5 weeks annual leave per year
**Ballarat Region**
- Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.
**How to apply**
Click **APPLY** or contact Samantha Jones, Nurse Unit Manager of Specialist Outpatient Clinics on 0466 748 017 for a confidential discussion.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
- Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people._
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