Collection Coordinator, Security, Storage and Care

1 month ago

Canberra, Australia The National Film and Sound Archive (NFSA) Full time

Posted: 11/08/2023- Closing Date: 27/08/2023- Salary: $69,736.00 - $74,400.00- Job Type: Permanent - Full Time- Location: Canberra- Job Category: Arts, Culture**About the Job**

The National Film and Sound Archive’s (NFSA) Collection Management Section ensures the responsible management of the National Collection of four million audiovisual, documents and artefact works relating to film, sound, television and radio captured in a diverse range of analogue and digital formats. The Section requires a Collection Coordinator, Security, Storage and Care to carry out a variety of collection management tasks relating to the preservation, security, and accessibility of the National Collection.

The Collection Management Section seeks someone with a keen interest in the history of the audiovisual industry in Australia, and a firm understanding and practical knowledge of collection storage and handling principles, the archiving of cultural collections, and collection management database systems.

As a Collection Coordinator, Security, Storage and Care, you will provide high level support to the annual stocktaking program of the national audiovisual collection which includes leading collection auditing activities, shelf check inquires, and providing written reports on such programs. The role also coordinates the Mitchell campus’s Integrated Pest Management program and reporting.

In addition, you will provide input into the creation and modification of operational procedures, support and assist in the implementation of the Collection Storage Masterplan and liaise with internal and external stakeholders including the NFSA’s Property and Security Team and their contractors.

The Collection Security, Storage and Care Team consists of six staff, undertaking a broad range of collection management tasks including stocktaking, shelf checking, warehouse and storage logistics, supporting incoming acquisitions, and collection care activities such as accessioning projects and rehousing work.

Effective time management partnered with good communication skills, drive, and a flexible approach to working in a dynamic and challenging environment are key attributes to achieving the expected outcomes of this exciting role.

**About the Team**

The position is situated within the Collection Management Section of the Collection Branch. The Collection Management Section undertakes a broad range of operational activities ensuring the National Collection is preserved and accessible. The position is based at Mitchell, Canberra but you will regularly be required to communicate with staff across all NFSA sites and commute to NFSA headquarters at Acton to work and liaise with staff located there.

The position is full time 36.75 hours per week.

Under supervision, and as a member of a team, provide high level support to the annual stocktaking program which includes leading collection auditing activities and shelf check inquires. In addition, you will coordinate the Mitchell campus’s Integrated Pest Management program and reporting, and provide input into the creation and modification of operational procedures, and liaise with internal and external stakeholders. These activities are to be conducted in accordance with established archival practices and procedures. Security and care of the Collection is paramount to any tasks undertaken.

**Job Details**

Under limited direction, undertake the following duties:

- Provide high level support to the annual stocktaking program of the national audiovisual collection and undertake related collection auditing activities, analysis and reporting within designated timeframes.
- Coordinate the NFSA’s shelf check service, collection security data analytics reporting, and the Mitchell campus’s Integrated Pest Management program which includes analysis and report writing.
- Contribute to the evaluation, review and implementation of collection stocktaking and storage systems, protocols, procedures, and projects including the Collection Storage Masterplan.
- Undertake an array of collection management and administration tasks as required and provide support for requests from the Property and Security Team, external contractors, clients, and auditors to achieve desired organisational outcomes.

**Selection Criteria**
- Demonstrated knowledge of the principles and practices governing the description, handling and management of collection materials in an archive, museum or gallery environment and experience in accurate record keeping and use of collection management databases.
- Experience in training, motivating, and developing staff within a team environment.
- Demonstrated effective written and oral communication skills including the ability to prepare clear and accurate reports to a professional standard, communicate this information with the Manager, and to liaise and negotiate effectively with people at all levels.

**Desired Skills and Experience**:
**Qualifications and Experience**

A current “

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