Executive Officer

6 months ago

Canberra, Australia Gateway Synergy Recruitment Full time

Experience in preparing complex, sensitive correspondence, briefings, papers etc
- Canberra based, must be able to obtain a Police Check & Baseline AGSVA Clearance
- 10 month initial contract with a possible 12 month extension

**Gateway Synergy is looking for highly experienced Executive Officer contractor for a government department.**

The department is looking for a professional and enthusiastic Executive Officer to provide strategic advice, coordination, and high-level support to the First Assistant Commissioner (FAC), Chief Information Officer Division, including managing a diverse range of critical issues, services and projects to support the achievement of the Enterprise Transformation Group's (ETG) strategic operational objectives.

You will join a team of a highly motivated and collaborative professionals that work in the Enterprise Transformation Group (ETG). The ETG is made up of two Divisions that are focused on delivering a modernisation agenda that will see the department transition and roll management systems onto contemporary and secure solutions. The ETG is committed to establishing and maintaining a high performing and positive workplace culture. You will operate in a fast paced, dynamic environment, working closely with the First Assistant Commissioner (FAC), Assistant Commissioners (ACs), Directors and other Executive Support staff.

**The Role**

**The role will be responsible for, but not limited to**:

- Analysing and synthesising information from a range of internal and external sources to provide timely strategic advice to the FAC.
- Proactively managing the workflow through the FAC’s office, including providing advice on context, quality assurance and coordinating any necessary follow up to ensure priorities and deadlines are met.
- Producing correspondence, briefings, and communication material on behalf of the FAC.
- Acting as the primary point of contact for the FAC’s office and responding appropriately to a range of routine, sensitive and urgent agency matters with ease.
- Providing high-level support to governance committees, meetings and forums chaired or convened by the FAC.
- Making and communicating decisions using professional judgement in a complex and changing environment.
- Attending meetings with the FAC and/or other members of the ETG Leadership Team to assist with arising actions.
- Developing and actively managing internal and external relationships, including collaborating with key stakeholders to achieve outcomes and facilitate cooperation, representing the ETG and the agency in various forums.
- Performing additional duties and undertaking projects as directed by the FAC.

**Essential criteria**
- Excellent written and verbal communication skills, with the ability to effectively communicate information to people from different backgrounds and levels of seniority.
- Experience in preparing complex and/or sensitive correspondence, briefings, talking points, business plans, papers and other written artefacts.
- Excellent stakeholder management skills, with the ability to build productive relationships and communicate decisions using professional judgement.
- Strong attention to detail and experience in managing quality assurance (writing, editing, proof reading) of high volumes of correspondence, briefs and reports.
- Experience in effectively managing competing priorities with the ability to manage upwards and provide strategic advice and support to Senior Executives.
- A high degree of initiative, integrity and discretion when dealing with confidential and sensitive matters.

**Desirable criteria**:

- Prior experience as an Executive Officer in the Australian Public Service.

**What the role offers**:

- 10 month initial contract with a possible 12 month extension
- A fun, collaborative and productive team.
- Below the line role

**“OPENING THE GATEWAY BETWEEN TALENT & OPPORTUNITY”

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