Executive Assistant to The First Assistant

2 weeks ago


Canberra, Australia Australian Electoral Commission Full time

**Agency Purpose**

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

**The AEC’s values and commitments**

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

**The Team**

The Executive Assistant works to support the Executive Leadership Team. Each First Assistant Commissioner (FAC) works with an Executive Officer and an Executive Assistant to manage their office and lead their Group.

Within the AEC, there are four FACs, managing the following Groups:
Service Delivery Group (SDG) - Service Design and Foundations Branch, Delivery and Support Branch, Strategic Priorities Branch

Electoral Integrity and Operations Group (EIOG) - State Operations, Electoral Integrity, and Communications Branch

Organisational Transformation Group (OTG) - Digital Technology Branch, Enterprise Strategy and Modernisation Branch, Modernisation Delivery Branch

Enabling and Regulation Group (ERG) - People Branch, Legal Services Branch; Disclosure, Party Registration and Redistribution Branch

**The Opportunity**

The Executive Assistant role is required to undertake work that is moderately complex in nature under limited direction. This includes supporting the FAC as they look to lead critical projects, including the delivery of electoral events. In particular, this is an exciting and unique opportunity to potentially contribute to the delivery of the first referendum in over 20 years.

The Executive Assistant will work closely with the FAC and Executive Officer, in addition to engaging with internal and external networks to support the timely delivery of outcomes.

The role will also have the opportunity to work on varied, discrete projects as required by the FAC Office, including secretariat and other associated functions.

To excel you’ll have:

- Excellent organisational and problem-solving skills, with the ability to provide high quality administrative and coordination support.
- A positive and proactive approach, including a willingness to commit energy and drive to see that goals are achieved.
- Strong liaison and interpersonal skills with senior internal and external stakeholders, with demonstrated skill in communicating effectively through both verbal and written communication.
- Proven ability to achieve results under pressure, including managing competing priorities and meeting deadlines while maintaining exceptional attention to detail, trust, and discretion.
- A strong service focus and commitment to professionalism when engaging with stakeholders as a representative of the FAC Office and the AEC.
- The ability to analyse and collate information to support the preparation of correspondence, reports, and other documentation, including managing inputs from a range of contributors.

**Eligibility**
- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.



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