Program Coordinator

1 month ago

Sydney, Australia Aged Care Quality and Safety Commission Full time

APS6
$92,970 - $104,883
Sydney, Canberra, Adelaide, Brisbane
About the Aged Care Quality and Safety Commission
The Aged Care Quality and Safety Commission (the Commission) was formed on 1 January 2019. The role of the Commission is to protect and enhance the safety, health, wellbeing and quality of life of people receiving aged care.
The Commission is the national end-to-end regulator of aged care services and the primary point of contact for consumers and providers in relation to quality and safety. Our vision is to support a world-class aged care system driven by empowered consumers who enjoy the best possible quality of life.
We aim to build confidence and trust in aged care, empower consumers, promote best practice service provision, promote quality standards and hold providers to account for their performance against the expected standards of care. We seek to promote an aged care system that develops safer systems of care, inculcates a culture of safety and quality, and learns from mistakes, while providing the oversight that can assure the community that aged care services are operating as they should, including working on continuous improvement.
About the Role
The Corporate Division supports the Commission and enables staff to deliver the Commission’s purpose by:
enhancing effectiveness, efficiency and safety
making the best use of resources and continuously improving performance
enhancing, integrating and optimising the IT and corporate systems that support Commission staff.
The Enterprise Project Management Office (EPMO), part of the Enterprise Governance & Strategy group within the Corporate Division, supports the Commission in becoming a better regulator for older Australians through a disciplined approach to portfolio/program/project and change management, and enabling whole-of-Commission change. Working across the Commission, the EPMO provides expertise in standards, delivery, support and consultation and strategic guidance on programs and projects.
The SOUS Program is a whole-of-Commission program designed to provide oversight, change management and enablement activities to the Commission’s strategic programs over the next two years. The Program Coordinator (SOUS) provides program administration and works with the SOUS program team to ensure successful program implementation, stakeholder satisfaction, and the achievement of program outcomes.
Position Duties
Provides program support, ensuring activities are undertaken to enable the completion of tasks and achieve agreed outcomes on time, on budget, to quality standards and within agreed scope
Supports planning and coordination of the program and its activities
Coordinates meeting arrangements, reports and papers for governance and other working groups and tracks actions and decisions taken at these meetings
Collects and analyses data related to program performance, stakeholder feedback, and other desired metrics
Prepares regular reports, highlighting key insights and recommendations, to support decision-making and continuous improvement
Prepares and maintains project related documentation, including sourcing, collating and quality assuring information for reporting, monitoring and evaluation purposes to contribute to achievement of the project outcomes and identification of emerging issues
Coordinates the program risk register and monitors completion of risk actions
Ensures implementation of policies and practices in accordance with the Project and Change Management Governance Frameworks
Maintains the programs technology requirements, including the PPM tool, SharePoint site and other technology as required
Other ad-hoc duties as required
**Position Eligibility Requirements (Selection Criteria)**:
To be successful in this role you will need to demonstrate the following:
Experience in a similar program support role
Coordinate meetings, committees and working groups including production of agendas, minutes and managing records.
Administration of SharePoint/MS Teams
Experience with Microsoft Office products and PPM tools to an advanced level
**Position Notes**:
Salary offered will be between $92,970 - $104,883 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.
Non-ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.
Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies.
Please note initially this position will be filled in a non ongoing capacity.
Diversity and Inclusion
The Commission is committed to fostering a workplace with flexible work arrangements to support a diverse, respectful and inclusive culture for all staff.
The Commission recognises the richness of Aboriginal and Torres Strait Islander cultures and is committed to the implementation of our Reconciliation Action Plan. The Commission value

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