Program Coordinator
2 weeks ago
More time off for the things that matter - Up to 6 weeks’ leave- Work where we work best - Hybrid office/work-from-home environment
The Program Coordinator (PC) is accountable for coordinating large projects and programs with high-value operational processes and controls to support and balance the workload of Project/Program Managers in delivering their project. This includes managing and facilitating project scheduling, data tracking, ensuring data quality and consistency, and the completion of fact based reporting, as required by the project/program.
You will be an integral part of the wider Technology Portfolio team and work closely with Project Managers, Change Delivery and Finance Team and directly with business unit partners and suppliers. The coordinator role is a key influencer of project morale.
Additionally, the Program PC may be required to manage a team of PCs in providing support to the project/program.
About the role- Partner with the Project/Program Manager and act with authority to effectively provide governance and support.- Actively identify from forecasting and report potential slippages in addressing issues, risks, changes, scheduled activities or cost overruns.- Interpreting, linking, and analysing information in order to understand issues and risks.- Prepare and manage Project Plans and Schedules including details regarding project framework and timelines, and necessary personnel and resources.- Ensure consistency and accuracy of project reporting and base data.- Undertaking of regular cyclic functions such as status reports, team updates, minutes, documentation, knowledge maintenance etc.- Prepare and draft consolidated Project Status / Performance Reports, Steering Committee or Funding approval submissions - for review by Project/Program Managers.- Coordinate project meetings, collating minutes, pro-actively managing and reporting on actions.- Accountable for document management and will govern project signoffs.- Onboarding and offboarding resources.- Equipment ordering, travel, event management.- Contribute to the ongoing improvement of program delivery at Perpetual.- Other tasks as agreed with program/project manager.
About you- Tertiary qualifications or equivalent industry experience- Certificate qualification in project/process improvement methodology preferable (e.g. PMP/PRINCE/Lean/Six Sigma)- 5+ years project coordination experience.- Track record of successfully providing program and project management services for large transformation programs.- Proven ability to manage program scheduling, financials and drive delivery outcomes.- Considerable experience in project governance.- Strong stakeholder management skills and ability to influence.- Proven ability to manage your time and complete tasks autonomously.- Good organisational, planning and communication skills.- Strong Excel and Power BI reporting skills.- Previous experience in IT or financial services would be advantageous.
Behaviours
- Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact.- Employee benefits-
- Work from anywhere in Australia for up to one month each year
- An annual allowance to empower you to prioritise your personal wellbeing
- Access to LinkedIn learning, study support and commitment to supporting professional development
- Lend your expertise and support Indigenous organisations to achieve their own development goals with a six weeks’ secondment with JawunDiversity and inclusion-
- WGEA Employer of Choice for gender equality since 2018
- Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy
- A growing number of employee-led networks who work to raise awareness and drive continued change
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