Facilities Coordinator

6 months ago

Canberra, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
**An Overview of the role**:
Coordinate and support facilities management activities as delegated by the central team and operational requirements.
Resolve on-site difficulties promptly, minimizing disruptions to business-as-usual activities.
Collaborate with Property Service Centre, FM Vendor Managers, and service providers to manage escalations regarding contractor performance, client complaints, and ensure timely completion of works.
Monitor the use of Corrigo to evaluate service delivery, manage invoicing, and track documentation, mitigating risks associated with delays.
Assist with FM-specific tasks related to the Change Direct Notices process, property on/off schedules, and compliance documentation.
Provide general administrative support to the Business Support Team and Facilities Managers, including report preparation.
Engage with service providers to ensure proper maintenance of assets and compliance with preventative maintenance plans.
Develop effective relationships with Facilities Managers, Contractors, and Suppliers.
Follow established procedures for WHS, Environment, and Risk Management to ensure safety and compliance.

**Sounds like you? This is what we are looking for**:
Strong verbal and written communication skills.
Ability to manage multiple issues concurrently within tight deadlines.
Self-motivated, adaptable, and goal-oriented.
Honest, trustworthy, and willing to challenge the status quo.
Detail-oriented with excellent organizational skills.
Customer service-focused approach.
Proficient in Microsoft Word, PowerPoint, Excel, Outlook, and Internet research.
Able to work independently with mínimal supervision and grasp new concepts.
Prior knowledge or exposure to building services maintenance and facilities management is advantageous.

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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